About The Position
This role offers an exciting opportunity to support a high-performing executive while contributing to the smooth operation of a growing legal practice. As an Executive Assistant with Job Duck, you will handle a wide variety of responsibilities that keep daily operations organized, efficient, and aligned with strategic priorities. The ideal candidate thrives in fast-moving environments, communicates with clarity, and takes initiative without needing direction for every task. You will serve as the primary support for the CEO while coordinating essential functions across legal, intake, and marketing workflows. This position is perfect for someone who takes pride in structure, organization, and providing seamless executive support.
Requirements
- 1 - 2 years of experience in Family Law firms.
- Exceptional organizational skills
- Strong written and verbal communication abilities
- Detail-oriented approach to tasks
- Ability to anticipate needs and think proactively
- Comfortable managing multiple priorities independently
- Professionalism and discretion when handling confidential information
- Strong problem solving and critical thinking skills
- Adaptability within fast-paced environments
- Ability to work effectively in a fully digital, remote environment
- Resourceful and proactive work style
- High level of reliability and follow through
- Ability to coordinate both personal and professional tasks for an executive
Responsibilities
- Support legal workflow organization including deadlines and document tracking
- Support marketing tasks such as scheduling content, maintaining files, updating the website, and tracking deliverables
- Assist intake processes by monitoring follow up tasks and lead tracking
- Monitor subscriptions and prepare simple operational or cost tracking reports
- Support website updates by uploading blogs, organizing digital content, reviewing links, and maintaining resources
- Document workflows and processes for consistency across departments
- Ensure onboarding materials, client handbooks, and templates remain accurate and current
- Maintain firm systems including Notion, Scribe, Flipbook, OneDrive, Teams, and Clio
- Monitor email, manage correspondence, follow ups, and confidential communication
- Coordinate departmental efforts to ensure priorities and deadlines align with the CEO’s directives
- Plan and coordinate travel including flights, accommodations, transportation, and detailed itineraries
- Prepare daily and weekly schedules and briefings for the CEO
- Manage and organize the CEO’s business and personal calendars including appointments, calls, meetings, and deadlines
- Maintain and update digital filing systems within Microsoft 365, OneDrive, Teams, and Notion
- Track priority tasks for the CEO and ensure timely completion
- Coordinate internal alignment with staff to ensure scheduling reflects operational and court-related requirements
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
