Executive Assistant & Operations Coordinator

Concordia College • Moorhead, MN

1d

About The Position

The Executive Administrative Assistant & Operations Coordinator is a central, mission-driven partner within the Division of Advancement, providing high-level executive, operational, and administrative support to the Vice President for Advancement and leadership team. This position plays a vital role in ensuring smooth, professional operations across the division and serves as a key connector between Advancement, the President’s Office, Cabinet, other campus partners, and external community stakeholders. This role is ideal for someone who loves bringing order to complexity, thrives on collaboration, and finds meaning in work that makes a tangible difference. If you take pride in excellence, anticipate needs before they arise, and want your skills to strengthen something bigger than yourself, we want to hear from you. As part of a high-performing Advancement team—and in partnership with a visionary president and dynamic vice president—you’ll help shape how thousands of alumni, donors, and friends connect with Concordia’s story and contribute to its future. Your work will ensure that the college continues to thrive as a place where generosity, purpose, and excellence come together to transform lives and communities. This role offers the chance to learn and grow alongside experienced advancement professionals and senior leaders. You’ll gain a deep understanding of donor relations, communications, and organizational leadership within a collaborative, mission-driven environment. Concordia invests in its people, and this position provides mentorship, visibility, and professional development to launch your next chapter in advancement, higher education, or executive administration.

Requirements

• 3 - 5 years of professional administrative or executive support experience
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with a customer relationship management (CRM), or database tools.
• Exceptional communication skills—written, verbal, and interpersonal—with unwavering attention to detail and confidentiality.
• The ability to manage multiple priorities with composure, initiative, and a solutions-oriented mindset.

Nice To Haves

• Five years of experience
• Ability to effectively schedule, run, and support virtual meetings (Zoom or Teams)
• Database/CRM and query experience
• Excellent interpersonal communication and hospitality skills
• Excellent organizational, oral and written skills
• Proficient and accurate data entry and typing skills
• Highly self-motivated and needs to be able to initiate tasks.
• Ability to organize and prioritize workload, ensuring deadlines are met
• Ability to handle numerous concurrent tasks
• Ability to work with a diverse group of people
• Respect and maintain confidentiality
• Standard business skills (generate reports, check/verify information, organize and manage information/files, monitor results, etc.)

Responsibilities

• Serve as the organizational backbone of the Advancement Division—managing the Vice President’s complex calendar and communications; coordinating meetings with the President’s Office, campus leadership, external community stakeholders; and ensuring that priorities stay on track.
• Bring precision, professionalism, and discernment to every interaction – demonstrating sound judgement, confidentiality, and thoughtful approach in representing the Vice President and the division.
• Bring structure and efficiency to the division’s daily operations. From managing budgets and reconciling expenses to maintaining confidential records, correspondence, and reports, this role is critical to daily operations.
• Assist with the daily processing of donations, ensuring financial gifts are handled with care and accuracy—an essential step in the cycle of philanthropy that supports Concordia’s students and programs.
• Be the voice and presence that shape the first impression donors, alumni, and partners have of Advancement.
• Represent the division with warmth and professionalism, providing hospitality to guests and facilitating communication across departments.
• Assist with Advancement events and gatherings—Homecoming, Cobber Fest, donor celebrations, and more—that strengthen community and inspire pride in Concordia.
• Model Concordia’s values of service, collaboration, and excellence.
• Whether drafting polished communications, solving logistical challenges, or improving office systems, approach every task with care and a commitment to advancing the college’s mission to influence the affairs of the world.

Benefits

• Health Insurance
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• Paid holidays including the time off between Christmas and New Year's
• Paid parental leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
• Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed