V101 - Executive Legal Assistant

Job Duck

21d • Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: We are seeking a detail-oriented and organized professional to join our Intellectual Property (IP) team. This role is critical for maintaining accurate and timely IP docketing and supporting new matter intake processes. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and ensures seamless coordination between docketing and billing functions.

Requirements

• At lesat 1 year of experience in legal operations or at an executive level is preferred
• Strong organizational skills and attention to detail are a MUST
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Familiarity billing systems is a plus.

Responsibilities

• Track and monitor deadlines to ensure compliance with all filing requirements.
• Maintain and update the IP docket system for patents and trademarks.
• Link new docket items to corresponding billing records in collaboration with the Billing Assistant.
• Support new matter intake and ensure smooth handoff between docketing and billing.
• Provide timely updates and reports on docket status and upcoming deadlines.
• Work closely with attorneys, paralegals, and billing staff to maintain workflow efficiency.
• Verify accuracy of docket entries and resolve discrepancies promptly.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed