Legal Executive Assistant

Veralto • Waltham, MA

1d • Hybrid

About The Position

Legal Executive Assistant Imagine yourself… Doing meaningful work that makes an everyday impact on the world around you. Growing your expertise and expanding your skillset with every project. Owning your ambition and fueling your career growth. At Veralto , our unifying purpose of Safeguarding the World’s Most Vital Resources™ is more than words: it’s a proven path towards positive change, improvement for our planet, and development for yourself. Whether we’re ensuring the continued availability of clean drinking water, protecting our waterways, or enhancing the traceability, color accuracy, and packaging of everyday essentials, the work we do every day contributes to a safer world and a more sustainable future. When you join Veralto’s vibrant global network of 13 operating companies and 16,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you’ll have boundless opportunities to deepen your skillset, pursue your ambitions, and grow your career. We offer: Bonus. Hybrid work environment. Paid holidays and a permissive paid time off policy emphasizing flexibility and trust. Ongoing investment in your career through dedicated training, on-the-job development, and coaching. Total rewards that support your success at work and beyond, including comprehensive health benefits, a 401(k) savings plan with employer match, and associate wellbeing programming with rewards. Reporting to the Chief Legal Officer, the Executive Assistant provides high-level administrative support to designated C-suite executives, managing and facilitating their day-to-day operations on projects, processes, and various business-related activities. This role requires a deep understanding of the company's strategies and operations, ensuring confidentiality, and providing efficient, organized, and proactive support. As a steward of the HQ, the Executive Assistant embodies the values and mission of the organization, actively contributing to the HQ On-Site EA Team's efforts to support the broader HQ community and foster a culture of respect. This role is based at Veralto’s Waltham office. The Executive Assistant is expected to work on-site 2–3 days per week. At times, a full week in the office may be required to support CLO visits, executive meetings, or other key business activities.

Requirements

• Bachelor’s degree or equivalent professional experience.
• Proven experience as an Executive Assistant supporting C-Suite executives or senior leadership teams within a global, publicly traded company .
• Demonstrated ability to perform effectively in high-pressure, fast-paced environments requiring discretion and sound judgment.
• Extensive experience providing executive-level administrative support , including calendar management, travel coordination, and executive communications.
• Advanced proficiency in MS Office and a strong understanding of modern office management systems, tools, and procedures.
• Exceptional organizational, planning, and time-management skills , with the ability to multitask, set priorities, and consistently meet deadlines.
• Excellent verbal and written communication skills , with a professional and confident approach when interacting across all organizational levels.

Nice To Haves

• Experience as a C-level Executive Assistant or Paralegal supporting legal teams or working in a corporate legal environment within a public company ; familiarity with corporate governance and legal technology platforms , including budget management and accrual processes, is preferred.
• Experience in an AmLaw 500 firm , or holding a paralegal certificate or other legal certification , is highly beneficial.

Responsibilities

• Act as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication and timely handling of requests.
• Manage complex calendars, schedule meetings, and coordinate logistics to keep the executive well-prepared for all engagements.
• Organize and support meetings, events, and visits at the Waltham HQ, providing a seamless experience for guests and colleagues.
• Handle confidential and sensitive information with professionalism, discretion, and integrity.
• Oversee travel arrangements, itineraries, accommodations, and expense reports, ensuring accuracy and efficiency.
• Prepare, review, and edit correspondence, presentations, and reports for executive meetings and decision-making.
• Support cross-functional projects by coordinating with various teams, tracking milestones, and ensuring timely delivery of deliverables.
• Serve as a liaison between the executive and project teams, helping align priorities and maintain clear communication.
• Partner with the HQ On-Site Executive Assistant Team to share best practices, coordinate initiatives, and provide mutual coverage when needed.
• Uphold Veralto’s mission and values in all interactions, fostering a collaborative, respectful, and inclusive workplace culture.
• Exercise sound judgment and make independent decisions that align with executive and organizational priorities.
• Perform additional administrative and project-related tasks as required.

Benefits

• Bonus
• Hybrid work environment
• Paid holidays and a permissive paid time off policy emphasizing flexibility and trust
• Ongoing investment in your career through dedicated training, on-the-job development, and coaching
• Total rewards that support your success at work and beyond, including comprehensive health benefits, a 401(k) savings plan with employer match, and associate wellbeing programming with rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees