Executive Assistant, Design

Figma•San Francisco, NY

17d•Hybrid

About The Position

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As an Executive Assistant in Design, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Design team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole. This is a full-time role that can be held from one of our US hubs (SF or NYC) or remotely in the United States. Note: the role requires working PT hours.

Requirements

5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions
An affinity for AI and the ability to build creative workflows to improve operational efficiency
Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders—surfacing risks, influencing priorities, shaping how their time is spent, and representing leaders across internal and external stakeholders in person, virtually, and via email, while being unafraid to provide pushback and upward feedback
A thoughtful and inclusive lens with a track record of trustworthiness, reliability, and discretion with confidential information
Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)

Nice To Haves

An affinity for Figma and an interest in becoming an expert in our product
Previous experience supporting technical or AI-focused teams

Responsibilities

Proactively manage VP calendars, meetings, business travel arrangements, and expenses
Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy
Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings–tracking content readiness, taking notes, and pushing forward on relevant action items
Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
Be a strategic thought partner to the CDO's EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning
Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma's 'Play' value