Executive Assistant, Corporate

Elk Valley Resources•Vancouver, BC

69d•$67,000 - $82,000

About The Position

Reporting to the General Counsel, Legal & Compliance team, and EVR executive management team, the Executive Assistant, Corporate is responsible for providing senior administrative, legal coordination, and corporate governance support to the Vice-President, General Counsel & Corporate Secretary and the Legal & Compliance Department. The role also provides coordination and executive administrative support to Vancouver-based executives and senior leadership working in Vancouver. This is an executive-level support role requiring strong judgment, discretion, and the ability to manage highly confidential and commercially sensitive information. The position serves as a key coordination point between EVR and Glencore leadership, shareholders, external counsel, and corporate and operations teams across multiple jurisdictions including Canada, Australia, Japan, Korea and Switzerland. To be successful, we are looking for someone who can operate in a fast-paced corporate environment and will be expected to anticipate needs, manage information flow, and help ensure the Legal & Compliance function operates efficiently and predictably. The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, and reliable follow-through, with the ability to manage competing priorities and urgent matters independently. They exercise sound judgment and discretion when handling confidential and privileged information, communicate professionally and confidently with senior executives and external counsel, and bring a collaborative, proactive approach to a dynamic environment while maintaining a positive attitude and sense of humour. Flexibility to work occasional extended hours to accommodate business and international requirements is essential. Join us in our breathtaking location, Vancouver, BC. With a compressed work week and alternating Fridays off, experience what true work-life balance is all about!

Requirements

10+ yearsâ experience as a legal assistant or senior executive/legal support professional in a large law firm, public company, or complex corporate environment
Experience supporting a senior partner, General Counsel, or executive leadership team strongly preferred
Experience in a global or multinational organization, including coordination with teams across multiple jurisdictions and time zones, is preferred
Exposure to corporate governance, regulatory matters, litigation coordination, or board materials is an asset
Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint), including formatting and redlining of complex documents
Experience with document management systems (e.g., SharePoint) and secure data rooms
Familiarity with board portals and e-billing platforms is an asset

Responsibilities

Participate in and adhere to health and safety programs and policies
Serve as a trusted coordination partner to the VP, General Counsel & Corporate Secretary, helping manage priorities and information flow
Triage and prioritize incoming communications and identify urgent or high-impact matters
Prepare and format executive correspondence, memoranda, presentations, and briefing materials
Liaise with senior executives, Board members, shareholder representatives, and external stakeholders to facilitate communication and follow-through
Manage the VP, General Counsel & Corporate Secretaryâs calendar, scheduling priorities, travel, and logistics in alignment with business and legal priorities
Provide administrative coordination and calendar support for other EVR executives as required
Support day-to-day operations of the Legal & Compliance Teams based in Vancouver and Calgary
Maintain legal trackers, contract status lists, regulatory calendars, and compliance records
Coordinate internal approvals, document execution, and signature processes across the organization
Track legal deadlines, regulatory obligations, governance milestones, and litigation matters
Support document management, retention protocols, and legal holds
Assist with internal investigations, compliance reviews, and training logistics
Help manage departmental workflows, shared resources, and intake of legal requests
Assist with preparation of Board and Shareholder Committee meeting materials
Coordinate agendas, resolutions, and written consents
Compile and distribute Board and Shareholder Committee materials through secure board portals and liaise with Shareholder Committee Representatives in Sydney, Tokyo and Seoul
Maintain corporate records, minute books, and governance documentation
Assist with director onboarding, certifications, and conflict-of-interest tracking
Support corporate entity filings and record-keeping across jurisdictions
Liaise with external law firms regarding scheduling, document requests, and billing
Coordinate document production, discovery materials, and evidence organization
Track engagement letters, budgets, and legal accruals
Assist with regulatory inquiries, audits, and litigation administration
Maintain legal hold and document preservation processes
Act as liaison with Glencore Legal & Compliance teams in Australia, Canada and Switzerland
Coordinate meetings, approvals, and document flow across North American, European, and Australian time zones
Facilitate communication between the VP, General Counsel & Corporate Secretary and global legal, compliance, finance, and executive leadership teams
Prepare and distribute materials required for parent company and shareholder governance processes
Track action items arising from global executive and legal meetings
Manage secure transfer of confidential and privileged information via data rooms and secure platforms
Provide limited after-hours coordination where required to meet international deadlines
Interface with Operations, Finance, HR, Sustainable Development, and Government Relations teams to gather required information
Assist with records management and document control initiatives