Executive Assistant, Corporate, M&A Legal

Sutter Health•Sacramento, CA

3d•Onsite

About The Position

Provides a broad range of high-level, specialized administrative support to one or more executive leaders on the Executive Career Path in the Legal & Risk Services Department. Works independently on a variety of complex assignments that are generally of a critical and confidential nature, exercising sound judgment, and applying advanced knowledge, and skills of Sutter Health administrative infrastructure, policies and procedures. Handles a broad range of complex inquiries, issues, and confidential materials. Exercises originality in developing methods or systems to resolve recurring or unusual circumstances. A successful candidate will be a quick learner, team player, client-centric, service-oriented (able to anticipate needs and execute independently), and have sound judgment.

Requirements

High School Diploma or General Education Diploma (GED)
At least 4 years relevant experience supporting attorneys or Vice President or above in general corporate, mergers & acquisitions or healthcare transactions practice areas.
Written communication skills including the ability to compose effective communications to audiences within and outside the organization.
Verbal communication skills including the ability to speak and listen effectively to various audiences within and outside of the organization.
Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel, Teams and Outlook), Adobe Acrobat, internet search software, AI and AI-enabled software, technology and platforms, and related information systems.
Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.

Nice To Haves

Paralegal certificate
Experience with document/contract management systems (e.g., iManage, iCertis)
Experience with enterprise legal management and billing software (e.g., TeamConnect)
Experience with document comparison software (e.g., Litera)

Responsibilities

Provide a broad range of high-level, specialized administrative support to one or more executive leaders.
Work independently on complex assignments of a critical and confidential nature.
Exercise sound judgment and apply advanced knowledge of administrative infrastructure, policies, and procedures.
Handle a broad range of complex inquiries, issues, and confidential materials.
Develop methods or systems to resolve recurring or unusual circumstances.
Ensure the privacy of each patient’s protected health information (PHI).
Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.