Executive Assistant/Coordinator II

ProSidian Consulting, LLC•Aiken, SC

3d•Onsite

About The Position

ProSidian seeks an Executive Assistant/Coordinator II for Program Support on an Exempt Basis for On-Site work in The Southeast | South Atlantic | CONUS Area (Aiken, South Carolina). This role supports a High-hazard nuclear cleanup environment requiring disciplined staffing, safety, quality, security, and regulatory compliance. The position is aligned with GSA Labor Category: Administrative Specialist III and focuses on ProSidian's Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance Solutions and Services. Candidates with relevant Nuclear And Environmental Management Sector Experience are sought to support clients such as SRMC. This is a Contract Contingent or Contract W-2 position, with the possibility of conversion to a Full-Time ProSidian employed W-2 Position. The role provides administrative and executive assistance services and solutions as a ProSidian Engagement Team Member, supporting administrative and executive-support activities through planning, coordination, scheduling, documentation, communications, records administration, compliance, quality assurance, and stakeholder support. The position is generally located in Aiken, South Carolina and across the Southeast | South Atlantic | CONUS Region, supporting the Liquid Waste Program under DOE prime contract 89303322DEM000068.

Requirements

Demonstrated executive or senior administrative-support experience in a professional, technical, government, engineering, construction, or highly regulated environment; proficiency managing competing priorities, confidential information, complex schedules.
Associate's or Bachelor's degree in Business Administration, Office Administration, Management, Communications, or related discipline preferred.
Typically 4–7+ years of progressively responsible administrative, executive-assistance, coordinator, or business-support experience; substantial directly relevant experience may substitute for formal education subject to SRMC requirements.
Prior experience supporting executives, senior managers, engineering/project organizations, DOE contractors, nuclear facilities, government programs, or similarly regulated environments is preferred.
Executive calendar management; meeting coordination; business correspondence; document preparation and formatting; travel coordination; records management; action-item tracking; Microsoft Outlook; Word; Excel; PowerPoint; Teams; SharePoint; Adobe Acrobat.

Nice To Haves

Nuclear And Environmental Management Sector Experience
Functional and technical area expertise

Responsibilities

Provide advanced administrative and coordination support to assigned executives, managers, departments, and project organizations.
Manage complex calendars, appointments, meetings, and conference calls with competing scheduling priorities.
Coordinate meeting logistics including agendas, briefing packages, attendance, rooms, and technology setup.
Ensure follow-up actions are completed and documented.
Draft, edit, format, and proofread correspondence, reports, presentations, memoranda, and spreadsheets.
Route and maintain business documents in accordance with organizational standards.
Receive and appropriately route communications, visitor inquiries, and action items to relevant parties.
Coordinate travel arrangements, itineraries, and related logistics.
Process and organize expense documentation and reimbursement requirements.
Organize and maintain electronic and physical files and records in accordance with records-management requirements.
Monitor commitments, due dates, correspondence, and management actions.
Support onboarding, personnel coordination, purchasing, supply, timekeeping, and training initiatives.
Execute other administrative processes as assigned.
Prepare reports, trackers, rosters, dashboards, and meeting minutes.
Compile and distribute status information to stakeholders.
Coordinate across internal organizations and external stakeholders to ensure seamless operations.
Facilitate communication and collaboration among multiple parties.
Handle sensitive, proprietary, personnel, and business information with appropriate discretion and confidentiality.
Identify administrative issues and independently resolve routine matters within delegated authority.
Provide backup coverage and surge support to other administrative functions as needed.