Executive Assistant/Coordinator II

ProSidian Consulting•Aiken, SC

3d•Onsite

About The Position

ProSidian seeks an Executive Assistant/Coordinator II for Program Support on an Exempt Basis for Working On-Site (Client Site) in The Southeast | South Atlantic | CONUS Area (Aiken, South Carolina). This is a Contract Contingent role, generally located across the Aiken, South Carolina region, supporting a High-hazard nuclear cleanup environment requiring disciplined staffing, safety, quality, security, and regulatory compliance. The role is aligned with GSA Labor Category: Administrative Specialist III and is principally focused on ProSidian Strategic Resourcing and Professional Staff Augmentation for Administrative and Executive Assistance Solutions and Services. Candidates with relevant Nuclear And Environmental Management Sector Experience are sought to support professional services engagement for clients such as SRMC. This is a Contract Contingent or Contract W-2 (IRS-1099) position within the Administrative and Executive Assistance Functional Area. ProSidian reserves the right to convert this to a Full-Time ProSidian employed W-2 Position. The Executive Assistant/Coordinator II will provide services and support aligned with the Administrative and Executive Assistance Functional Area in the Nuclear And Environmental Management Industry Sector. This role focuses on Human Capital | Project Management | Engineering | Environmental | Compliance | Risk Management | IT Effectiveness | Business Process | Training Knowledge Management Solutions for clients such as Savannah River Mission Completion, LLC (SRMC) | SRMC Supply Chain / Procurement supporting the Liquid Waste Program. The position is generally located in Aiken, South Carolina and across the Southeast | South Atlantic | CONUS Region, working On-Site (Client Site). The role provides Administrative and Executive Assistance Services and Solutions as a ProSidian Engagement Team Member, supporting administrative and executive-support activities through planning, coordination, scheduling, documentation, communications, records administration, compliance, quality assurance, and stakeholder support.

Requirements

Demonstrated executive or senior administrative-support experience in a professional, technical, government, engineering, construction, or highly regulated environment.
Proficiency managing competing priorities, confidential information, complex schedules.
Typically 4–7+ years of progressively responsible administrative, executive-assistance, coordinator, or business-support experience; substantial directly relevant experience may substitute for formal education subject to SRMC requirements.
Executive calendar management.
Meeting coordination.
Business correspondence.
Document preparation and formatting.
Travel coordination.
Records management.
Action-item tracking.
Microsoft Outlook.
Microsoft Word.
Microsoft Excel.
Microsoft PowerPoint.
Microsoft Teams.
SharePoint.
Adobe Acrobat.
Organization.
Attention to Detail.
Discretion.
Professionalism.
Reliability.
Time Management.
Customer Service.
Written Communication.
Verbal Communication.
Prioritization.
Initiative.
Adaptability.
Interpersonal Effectiveness.
Problem Solving.
Follow-Through.
Collaboration.
Confidentiality.
Quality Orientation.
Safety and Compliance Mindset.
Candidate must be capable of satisfying applicable Savannah River Site access, background-screening, badging, training, safety, cybersecurity, records, and confidentiality requirements.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Office Administration, Management, Communications, or related discipline.
Prior experience supporting executives, senior managers, engineering/project organizations, DOE contractors, nuclear facilities, government programs, or similarly regulated environments is preferred.
Nuclear And Environmental Management Sector Experience.
Functional and technical area expertise in Nuclear And Environmental Management Sector.

Responsibilities

Manage complex calendars, appointments, meetings, and conference calls with competing scheduling priorities.
Coordinate meeting logistics including agendas, briefing packages, attendance, rooms, and technology setup.
Ensure follow-up actions are completed and documented.
Draft, edit, format, and proofread correspondence, reports, presentations, memoranda, and spreadsheets.
Route and maintain business documents in accordance with organizational standards.
Receive and appropriately route communications, visitor inquiries, and action items to relevant parties.
Coordinate travel arrangements, itineraries, and related logistics.
Process and organize expense documentation and reimbursement requirements.
Organize and maintain electronic and physical files and records in accordance with records-management requirements.
Monitor commitments, due dates, correspondence, and management actions.
Support onboarding, personnel coordination, purchasing, supply, timekeeping, and training initiatives.
Execute other administrative processes as assigned.
Prepare reports, trackers, rosters, dashboards, and meeting minutes.
Compile and distribute status information to stakeholders.
Coordinate across internal organizations and external stakeholders to ensure seamless operations.
Facilitate communication and collaboration among multiple parties.
Handle sensitive, proprietary, personnel, and business information with appropriate discretion and confidentiality.
Identify administrative issues and independently resolve routine matters within delegated authority.
Provide backup coverage and surge support to other administrative functions as needed.