Executive Assistant, Content & Programming

Vevo•New York, NY

1d•Hybrid

About The Position

Vevo is looking for a music aficionado to provide administrative support to the Global Head of Content & Programming. The Content & Programming team at Vevo encompasses all things music, artist relations, original content, live production, and programming. A successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to keep to the rhythm of the team while exercising good judgment and significant initiative. This is a full-time / hybrid position and is based at our office in New York City. We are in a convenient location in Times Square near Grand Central, Penn Station and a host of subway options.

Requirements

Proven ability to handle sensitive company information and high-profile artist details with total confidentiality.
Strong interpersonal skills with the ability to communicate professionally with everyone from internal staff to external label executives.
Excellent follow-up and follow-through skills, with a commitment to responding to messages and requests promptly.
A strong ability to learn, anticipate, and adhere to the EVPâ€™s specific work preferences and tendencies.
A "no task too small" attitude and the willingness to assist various sub-teams in a fast-paced environment.
Highly detail-oriented with the ability to manage multiple moving parts simultaneously.
A deep interest in the music and media landscape, particularly regarding digital content, music videos, and artist relations.

Nice To Haves

1-2 years experience as an Assistant or Coordinator, preferably in Entertainment or Media

Responsibilities

Maintain the EVPâ€™s daily calendar, book travel arrangements, and oversee meeting logistics, including conference room setups and catering.
Prepare and organize polished presentations for department meetings and regularly generate internal reports.
Join internal original content pitch meetings, contributing ideas and feedback for key programs like Artists to Watch.
Coordinate and execute the annual holiday gifting program for key industry partners and talent.
Assist with on-site needs for Vevo events and original content productions as required.
Execute the departmentâ€™s holiday gifting program for external partners from ideation to distribution.
Act as a proactive resource for sub-departments, including Label Relations, Digital Marketing, Programming, and Booking, assisting with ad-hoc tasks and projects.
Run professional errands for the EVP and the team to ensure the smooth operation of the department.