Executive Assistant - Circuit Court

City of Hampton•Hampton, VA

3d•Onsite

About The Position

The City of Hampton Circuit Court is seeking a highly organized and detail-oriented Executive Assistant to provide advanced administrative support in a fast-paced professional environment. This position performs a broad range of complex clerical, technical, and administrative duties, requiring sound judgment, discretion, and the ability to manage multiple priorities. The successful candidate will play a key role in supporting court operations, coordinating administrative activities, and ensuring the efficient functioning of the office while delivering exceptional service to internal and external stakeholders. This position is located within the Circuit Court Department and requires intermediate knowledge of court operations and procedures, as well as the ability to draft legal memoranda, pleadings, orders, and other court-related documents.

Requirements

Completion of an Associate's degree or higher in Office Administration, Business, Public Administration or a closely related field of study.
Three (3) years of experience in providing support, planning and scheduling at an executive level, preferably within a municipal government or other service related organization.
Ability to efficiently use a personal computer and other office equipment to complete tasks.
Good knowledge of office terminology, procedures, and equipment.
Working knowledge of Microsoft Office software.
Good understanding of business arithmetic and English.
Ability to learn complex computer programs.
Ability to maintain records and attention to detail.
Ability to follow complex oral and written instructions.
Ability to establish and maintain effective working relationships with diverse populations.
Effective oral and written communication skills.
Valid driver’s license and a satisfactory driving record based on the City of Hampton’s criteria.
Ability to pass a background check prior to any offer of employment or promotion.

Nice To Haves

Experience preferably within a municipal government or other service related organization.

Responsibilities

Provide advanced administrative support in a fast-paced professional environment.
Perform a broad range of complex clerical, technical, and administrative duties.
Support court operations.
Coordinate administrative activities.
Ensure the efficient functioning of the office.
Deliver exceptional service to internal and external stakeholders.
Draft legal memoranda, pleadings, orders, and other court-related documents.
Maintain confidentiality of all information.
Make sound independent judgments within the context of established departmental and City policies and procedures.
Present him/herself in a polished and professional manner.
Assist citizens and employees with their concerns with courtesy and responsiveness.