Executive Assistant, Chief People Officer
About The Position
Figma is growing its team and is looking for an Executive Assistant to support the Chief People Officer and VP, Talent. This role will strategically manage the day-to-day administrative and operational needs of the People organization, while also contributing significantly to projects and initiatives that help drive the company's priorities. The Executive Assistant will be responsible for keeping the leaders and teams organized, aligned, and focused during growth and for delivering an exceptional internal and external experience. This role will strategically manage day-to-day administrative and operational needs, infuse Figma's culture and values into the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma. The ideal candidate is an experienced Executive Assistant who has supported at a VP or C-Suite level before. Experience with People or Talent Teams is a bonus. This is a full-time role based out of the SF Hub.
Requirements
- 7+ years of experience in a senior administrative support role
- Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
- Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
- Ability to shift gears and prioritize based on volume and urgency, while anticipating needs and connecting dots across competing demands
- Proven track record of maintaining confidentiality and sound judgment in sensitive situations
Nice To Haves
- Experience with our product suite
- Supported teams of 100+ people (bonus points for complex global teams)
- Previous experience supporting People or Recruiting teams
Responsibilities
- Support Executives with calendar, travel, meetings, agendas, preparation, tasks, notes, emails
- Serve as a strategic thought and execution partner to Executives and their leadership teams, with a focus on team cohesion, operations, and planning
- Identify areas to optimize Executives' time and make recommendations regarding time management, prioritization, and business needs
- Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events, including ad hoc project management as needed
- Act as a delegate for Executives by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
- Find opportunities for process optimization across team and company workflows
- Prepare and/or build content, presentations, and key documents for leaders
Benefits
- Equity
- Health coverage
- Dental coverage
- Vision coverage
- Retirement benefits with company contributions
- Parental leave
- Reproductive or family planning support
- Mental health and wellness benefits
- Paid time off
- Paid sick leave
- Holidays
- Other leave benefits in compliance with applicable federal, state, and local laws
- Employer-provided paid flexible PTO
- Company recharge days
- Cell phone reimbursement
- Home internet reimbursement
- Lifestyle spending accounts
- Sales incentive compensation for most sales roles
- Annual bonus plan for eligible non-sales roles
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
