Executive Assistant/Chief of Staff

LiquidPiston • Bloomfield, CT

1d • Onsite

About The Position

Executive Assistant/Chief of Staff - LiquidPiston This role is fully onsite, based in Bloomfield, CT (five days per week) About LiquidPiston: LiquidPiston is an innovative engineering company redefining internal combustion engine technology. The company develops compact, high-efficiency rotary engines designed for applications across defense, aerospace, and commercial markets. Backed by government and private funding, LiquidPiston is at the forefront of delivering lighter, quieter, and more fuel-efficient power solutions. About the Role: LiquidPiston is seeking a highly organized, strategic, and proactive Executive Assistant / Chief of Staff to support the CEO. This role is a unique blend of high-level executive support, operational leadership, and strategic execution. You will act as a trusted advisor and right hand to the CEO, helping drive company priorities, manage critical initiatives, and ensure seamless day-to-day operations. This is a high-visibility role requiring strong judgment, discretion, and the ability to operate effectively in a dynamic, engineering-driven environment.

Requirements

• 5+ years of experience supporting C-level executives, or experience in a Chief of Staff, strategy, or operations role
• Exceptional organizational, time management, and prioritization skills
• Strong written and verbal communication abilities
• Proven ability to handle sensitive and confidential information
• Highly proactive with strong problem-solving and critical thinking skills

Nice To Haves

• Experience in a startup, manufacturing, defense, or engineering-focused environment strongly preferred

Responsibilities

• Manage and optimize the CEO’s complex calendar, ensuring alignment with strategic priorities
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Arrange detailed domestic and international travel, including itineraries and logistics
• Draft, review, and manage correspondence on behalf of the CEO
• Handle confidential and sensitive information with the highest level of discretion
• Serve as a thought partner to the CEO on company priorities, strategy, and decision-making
• Track and drive execution of key initiatives, ensuring deadlines and deliverables are met
• Prepare executive-level presentations, reports, and board materials
• Conduct research, data analysis, and competitive intelligence to inform business decisions
• Assist in shaping internal communications and company messaging
• Serve as a bridge between the CEO and the broader organization by providing insight into team dynamics, communicating key initiatives from the executive team, and supporting alignment across departments.
• Ensure alignment and communication across engineering, operations, finance, and business teams
• Support leadership meetings, including agenda development, note-taking, and action tracking
• Help cascade strategic priorities across the organization
• Lead and manage special projects on behalf of the CEO from conception through execution
• Develop project plans, timelines, and success metrics
• Coordinate cross-functional teams to drive results and remove blockers
• Monitor progress and provide regular updates to leadership
• Identify inefficiencies in workflows and implement process improvements
• Help establish and maintain operating rhythms (OKRs, KPIs, reporting cadences)
• Support budgeting, expense tracking, and vendor coordination as needed
• Assist in scaling internal processes as the company grows
• Coordinate board meetings, including logistics, materials, and follow-ups
• Support preparation of investor updates and communications
• Maintain organized records of board documents and governance materials
• Help foster a strong, positive company culture aligned with leadership values
• Support company-wide initiatives, events, and offsites
• Act as a cultural ambassador and trusted resource across teams

Benefits

• PTO: We value work–life balance and encourage time to rest and recharge.
• Health & Wellness: Comprehensive medical and voluntary dental, and vision coverage - you choose what works best for you.
• Equity Participation: Employes may receive RSUs (Restricted Stock Units).
• 401(k) Match: We offer a 401k w/100% matching up to 3% of your salary and then 50% of contributions between 3-5% after 1 year of employment.
• Career Growth: Ongoing training, mentorship, and learning opportunities to accelerate your growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees