Executive Assistant, Casting
About The Position
This role provides essential administrative support to the SVP of Casting, ensuring the smooth operation of the department. The Executive Assistant will manage calendars, coordinate meetings and travel, handle financial requests, and assist with talent outreach. The position requires strong organizational skills, proficiency in office software, and a keen understanding of the entertainment industry, particularly in casting and talent. The Executive Assistant will also be responsible for maintaining databases, ensuring confidentiality, and supporting other executives as needed. A passion for casting and talent, along with a willingness to adapt to a fast-paced environment, is crucial for success in this role.
Requirements
- 1+ years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
- Experience building and maintaining filing systems and organizing and maintaining large amounts of data
- Excellent verbal and written communication skills including telephone etiquette
- Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook
- Demonstrated organizational, detail-oriented, and proactive problem-solving skills
- Knowledge of agencies, networks, and social media platforms
- Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports
- Willingness to work a flexible schedule to accommodate overtime with short notice
- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
- Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes
- Ability to recognize a need and take ownership of its completion
- Demonstrated ability to handle confidential and sensitive information
- Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime
- Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
- Demonstrated interest in casting
Nice To Haves
- 2+ years of related experience
- Knowledge of SAP & Concur
- Experience with managing talent
- Passion for casting and talent
- Strong social media knowledge
- Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt Systems
Responsibilities
- Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP.
- Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
- Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP.
- Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
- Work with other assistants to ensure casting information is updated for SVP in a timely manner.
- Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
- Assist in talent outreach initiatives including Actor Workshops and talent searches.
- Provide additional support to other executives and department as needed.
- Develops and maintains databases, distribution lists, mailing lists and filing systems.
- Maintain standards of strict confidentiality with respect to all matters and documents.
Benefits
- Bonus and/or long-term incentive units
- Full range of medical, financial, and/or other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Executive
