Executive Assistant, Casting

The Walt Disney Company•Burbank, CA

16h•Onsite

About The Position

This role involves providing comprehensive administrative support to the SVP of Casting, including calendar management, travel arrangements, meeting preparation, and assisting with various casting-related tasks. The Executive Assistant will also support talent outreach initiatives and other executives within the department, while maintaining strict confidentiality and demonstrating strong organizational and communication skills.

Requirements

1+ years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
Experience building and maintaining filing systems and organizing and maintaining large amounts of data
Excellent verbal and written communication skills including telephone etiquette
Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook
Demonstrated organizational, detail-oriented, and proactive problem-solving skills
Knowledge of agencies, networks, and social media platforms
Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports
Willingness to work a flexible schedule to accommodate overtime with short notice
Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes
Ability to recognize a need and take ownership of its completion
Demonstrated ability to handle confidential and sensitive information
Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime
Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
Demonstrated interest in casting

Nice To Haves

2+ years of related experience
Knowledge of SAP & Concur
Experience with managing talent
Passion for casting and talent
Strong social media knowledge
Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt Systems

Responsibilities

Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP.
Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP.
Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
Work with other assistants to ensure casting information is updated for SVP in a timely manner.
Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
Assist in talent outreach initiatives including Actor Workshops and talent searches.
Provide additional support to other executives and department as needed.
Develops and maintains databases, distribution lists, mailing lists and filing systems.
Maintain standards of strict confidentiality with respect to all matters and documents.
Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.