Executive Assistant, C-Suite (Hybrid)

Experian • New York, NY

3d • Hybrid

About The Position

Experian is seeking an Executive Assistant to provide high-level support to the CFO/COO of the Technology & Innovation (T&I) department. This role is crucial in enabling the effectiveness of the CFO and COO functions by acting as a trusted partner, ensuring seamless execution of priorities, managing complex schedules, and supporting daily operations and projects. The position is hybrid and based in the New York City office.

Requirements

• 5+ years experience supporting senior executives (C-suite leaders preferred).
• Demonstrated ability to engage in executive-level meetings, capturing notes, driving action items, and ensuring timely follow-up.
• Experience managing priorities and delivering high-quality support.
• Advanced proficiency in MS Office, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
• Experienced in coordinating complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Demonstrate comfort and effectiveness working across geographies and working styles in a global environment.

Responsibilities

• Provide high-level support, operating across multiple time zones, ensuring seamless coordination and responsiveness.
• Participate in leadership meetings; capture clear notes, track action items, and guide follow-ups to ensure accountability and execution.
• Build and maintain strong, effective relationships across regions to enable efficient global operations.
• Manage complex, global calendars across multiple time zones.
• Coordinate internal meetings and leadership engagements, ensuring prioritization.
• Manage complex international travel arrangements, including detailed itineraries and contingency planning, and preparation requirements.
• Provide administrative and organizational support to ensure efficient daily operations.
• Act as a gatekeeper while maintaining relationships with stakeholders.
• Draft high-quality emails, presentations, and documents on behalf of the CFO/COO.
• Prepare meeting materials, agendas, and follow-up actions.
• Communicate with internal stakeholders across functions and geographies to support scheduling and agreement.
• Build working relationships across teams to ensure smooth coordination.
• Support communication flow between the executive and their leadership teams.
• Coordinate logistics for Board meetings, leadership events, and engagements.
• Coordinate international and domestic travel arrangements, including itineraries and logistics.
• Support planning and coordination of leadership meetings and internal events.
• Collaborate with venues, vendors, and service providers globally.

Benefits

• Great compensation package and bonus plan.
• Core benefits including medical, dental, vision, and matching 401K.
• Flexible work environment, ability to work remote, hybrid or in-office.
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed