Executive Assistant / Business Partner supporting SVP of WTG Marketing

Cisco•Milpitas, CA

3d•$115,200 - $169,600•Hybrid

About The Position

We are looking for an experienced and highly organized Executive Assistant / Business Partner to provide direct support to the Senior Vice President of WTG Marketing. This role requires exceptional judgment, strong communication skills, and the ability to operate effectively in a fast-paced, dynamic environment. This person must be based in the Bay Area and be open to going into the office when the leader is in town.

Requirements

8+ years of experience in administrative roles, including at least 2+ years supporting at the VP level or above.
6+ years of experience working in a large, matrixed, and fast-paced organization (tech industry strongly preferred).
10+ years of experience working with Microsoft Outlook, Word, Excel, PowerPoint, Webex, and Concur.
Bachelor's Degree or equivalent combination of skills and experience.

Nice To Haves

Excellent verbal and written communication skills; ability to communicate confidently with senior leaders and external partners.
Proven ability to manage complex calendars, travel, and logistics with attention to detail and confidentiality.
Self-starter with the ability to make sound judgments and adapt quickly to shifting priorities.

Responsibilities

Provide daily executive support to the SVP, including proactive calendar management, and prioritization of time-sensitive matters.
Serve as a liaison between the SVP and internal/external stakeholders, handling inquiries, routing communications, and ensuring timely follow-up and resolution.
Manage complex calendars, prioritize meeting requests, and ensure alignment with strategic priorities.
Coordinate meetings, track action items, and follow up.
Maintain awareness of key business priorities to make informed scheduling decisions and anticipate needs.
Coordinate detailed domestic and international travel itineraries for the VP, including logistics, briefing materials, and alignment with meeting objectives.
Process and reconcile expense reports through Concur in compliance with company policies.
Partner with the SVP EA for large event travel briefs and executive meeting packs.
Assist in planning speaking engagements, internal communications sessions, and team meetings.
Collaborate closely with the marketing and communications teams to ensure the VP is well-prepared for each event.
Help coordinate logistics and on-site support for large corporate events and conferences (e.g., GSX, WebexOne).
Partner with the SVP EA and broader EA community to standardize best practices, streamline processes, and ensure business continuity across the organization.
Support administrative operations for the leadership team, including tracking deliverables, managing org-wide communications, and assisting with special projects.
Demonstrate flexibility, teamwork, and discretion when handling sensitive or confidential information.
Serve as a reliable partner within the administrative network, contributing to a collaborative and high-performing EA community.
Champion innovation and continuous improvement in administrative processes.

Benefits

medical, dental and vision insurance
a 401(k) plan with a Cisco matching contribution
paid parental leave
short and long-term disability coverage
basic life insurance
10 paid holidays per full calendar year
1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday
paid year-end holiday shutdown
4 paid days off for personal wellness
16 days of paid vacation time per full calendar year (non-exempt)
flexible vacation time off program (exempt)
80 hours of sick time off provided on hire date and each January 1st thereafter
up to 80 hours of unused sick time carried forward from one calendar year to the next
Additional paid time away may be requested to deal with critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
annual bonuses (for non-sales roles)
performance-based incentive pay (for sales roles)