Executive Assistant Business Partner 1 - Specialist

Intuit•Mountain View, CA

71d

About The Position

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our Engineering team. The Executive Assistant will support up 2 Directors, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, proactive, professional, and capable of managing their workload as well as their executive's calendars and prioritizing tasks in a fast-paced environment. Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position will be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.

Requirements

Experienced working at the Executive administrative level
Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
Proven leadership skills and teaming capability. Ability to coach and inspire others.
Self-starter who can operate independently, prioritize ruthlessly, and move quickly from one task to another; creative problem solver, seeks 'win-win' solutions; energized by challenges
Anticipatory - must be able to plan ahead and identify unforeseen needs
Adaptability - embrace change and pivot when changes arise
Perseverance - ability to see things through completion regardless of obstacles
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
Cultural steward - brings an element of fun and caring to the workplace
Strong familiarity with technology preferred
Expert level knowledge of Microsoft Office (Advanced Word, Excel, PowerPoint) skills or Google suite (Google Drive, Docs, Sheet)
Advanced Outlook calendar management is critical
Ability to format high level presentations and database applications

Responsibilities

Manage Strategic Calendars: Proactively manage complex and detailed calendars, ensuring optimal use of time and alignment with Intuit's priorities.
Support Executive Communication: Assist in preparing and managing presentations, reviewing reports, and other documents, ensuring accuracy, completeness.
Travel Planning: Coordinate domestic and international travel arrangements, meticulously handling itineraries, accommodations, and logistics.
Expense Management: Prepare and submit expense reports accurately and promptly, adhering to Intuit's policies.
Organizational Maintenance: Keep organizational charts and email distribution lists updated and accurate.
Provide Leadership and Guidance: Be approachable and readily provide counsel and direction to team members and peers.
Understand Organizational Framework: Develop a deep understanding of the organization's vision, business direction, and mission.
Stakeholder Liaison: Serve as the primary liaison between leaders, internal stakeholders, and partners adeptly manage and prioritize incoming requests. Escalate urgent matters for timely resolution and collaborate across organizational boundaries to deliver outcomes. Maintain strong relationships, including coordinating with other executive assistants to ensure consistency across leadership teams and promoting a 'One Intuit' mindset
Exercise Initiative and Judgment: Display a high degree of initiative by taking independent actions and making informed decisions.
Maintain Awareness: Act as the organization's observational point, staying attuned to employee needs and organizational dynamics.
Plan and Execute Team Offsites: Lead end-to-end planning and execution of team offsites, including identifying locations, managing logistics, coordinating travel, developing agendas, and ensuring a smooth and engaging experience for all participants.