Executive Business Partner

Klaviyo•San Francisco, CA

8h•$84,000 - $126,000

About The Position

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. Klaviyo is seeking a pro-active, highly organized, collaborative, and resourceful Executive Business Partner (EBP) to provide business and administrative support. The EBP will act as an extension of their leaders to maximize their efficiency and effectiveness by ensuring the organizations’ operational cadence is clear and taking ownership of managing-up and downstream to ensure deliverables are met timely and accurately. Responsibilities will include calendaring/scheduling, preparing agendas, travel arrangements, and managing special projects as needed - such as organizing employee meetings and events, recognition incentives, employee engagement initiatives, etc.

Requirements

5+ years in an administrative support role.
Experience working in fast-paced, hyper-growth, scaling high-tech companies.
High school diploma or equivalent.

Responsibilities

Oversees scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
Manages the operational cadence of assigned organization, to ensure that all pre-planning, meeting scheduling, and follow-up action items and communication cascades are completed for major business initiatives throughout the year.
Attends meetings, takes notes on action items, and follows up with content and deliverables as needed. Tracks and helps drive completion of key deliverables and follow up on outstanding items.
Organizes, executes, and assists with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.). May facilitate and lead org-wide employee meetings.
Organizes, prioritizes and appropriately handles time-sensitive, confidential information and ensures action required is addressed in a timely manner.
Completes travel arrangements and expense reimbursement reports for the executives you support.
Partners with other Executive Business Partners to ensure cross-functional alignment on projects, company milestones, and internal events.
Takes initiative on researching, implementing, and improving systems and processes. Owns small projects as they come up.
Support day-to-day office operations for the assigned hub, helping maintain an efficient, welcoming, and well-organized workplace; greet and register visitors.
Serve as a point of contact for employee office-related questions and requests; monitor and resolve office operations tickets.
Partner with property management and service vendors to address suite-related needs and maintenance issues; assist with office supply inventory, restocking, and vendor coordination.
Assist with office access management, space planning, and interoffice moves as needed.
Act as an ambassador of Klaviyo’s culture and values—approachable, reliable, and service-oriented.