Executive Assistant, Board Support
About The Position
As the Executive Assistant – Board Support at SCCU's Melbourne Headquarters, you will play a critical role in supporting effective governance by coordinating Board and Committee operations, preparing high-quality materials, and ensuring adherence to established standards. This position partners closely with executive leadership to manage meeting logistics, maintain governance documentation, and drive consistency across processes. The role also leverages AI and digital tools to enhance efficiency, reduce manual effort, and improve accuracy. A strong focus on confidentiality, professionalism, and continuous improvement is essential to building trust with the Board and CEO while optimizing governance practices.
Requirements
- High School plus additional course work gained through attendance at vocational, technical or business school or equivalent experience
- 3 to 5 years prior experience in an executive administrative support position, preferably supporting multiple executives.
- Expert proficiency with Microsoft Office (Power Point, Excel, Word, Outlook and Visio); ability to design and edit executive presentations and materials.
- Experience working with Boards of Directors preferred.
Responsibilities
- Coordinate Board and Committee calendars, meetings, logistics, and new member orientation.
- Prepare, assemble, and manage Board and Committee materials, including policies and bylaws documentation.
- Support agendas, minutes, action items, and follow-up tracking to ensure effective governance processes.
- Maintain strict standards of confidentiality, professionalism, and governance compliance.
- Follow, maintain, and continuously improve Board support procedures and documentation.
- Leverage AI and digital tools (e.g., Copilot, templates, automation) to enhance efficiency, accuracy, and consistency.
- Identify opportunities to streamline governance processes and recommend improvements.
- Ensure delivery of high-quality, timely materials while building strong trust with Board members and executive leadership.
Benefits
- Competitive pay
- Comprehensive health coverage
- Retirement plans
- Paid time off
- Birthday PTO
- 11 Federal Holidays
- Tuition assistance
- Flex scheduling
- Discounts on SCCU financial products- auto loans, mortgages, credit card interest rate and more
- Medical, dental, and vision insurance
- Employee Assistance Program
- 401(k) match (5%)
- HSA match
- SCCU-paid insurance (short/long-term disability, life insurance)
- Tuition reimbursement after one year of service
- 20+ days of PTO
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
