Temp - Executive Assistant & Board Liaison

USALLIANCE Financial • Rye, NY

11d • $29 - $37 • Onsite

About The Position

The Executive Assistant & Board Liaison reports to the CEO and provides high-level administrative support to the CEO and the executive team. This role also serves as the primary point of contact for the Board of Directors in a large and innovative credit union. The position requires exceptional organizational, communication, and discretion skills to ensure seamless executive operations and effective board governance. It demands a strategic focus and regular exercise of considerable discretion and independent judgment in performing duties for both the Board and as Executive Assistant to the CEO. This is a temporary assignment expected to last 3-4 months, with the ability to travel, including overnight stays. The role is scheduled to be onsite in Rye, NY, Monday-Friday from 8:15 AM to 5:00 PM, with additional late evening hours required to attend board meetings.

Requirements

• Available for 3-4 months on a temp assignment.
• High school diploma or equivalent required.
• 5+ years of experience in an executive assistant or board liaison role.
• Full-time position with ability to travel (including overnight stay).
• Strong written and verbal communication skills, including strong grammar and transcription.
• Exceptional organizational, precision, and multitasking abilities, while remaining flexible, proactive, resourceful, and efficient.
• High level of professionalism, discretion, and confidentiality.
• High proficiency in Microsoft Office Suite, virtual meeting platforms, computer and internet literacy, and board management software, as well as an aptitude for mastering new applications.
• Ability to work independently, take initiative, and anticipate executive needs.
• Strong problem-solving skills and attention to detail.
• Fast-paced, high-expectation role requiring adaptability and proactive problem-solving.
• All positions must adhere to standard BSA/AML policies, procedures, and processes.
• Employees must demonstrate awareness of business functions and how business decisions affect financial and/or non-financial work results.

Nice To Haves

• Combination of education and experience equivalent to 5 years in a financial institution (preferably a Credit Union), preferred.

Responsibilities

• Manage the full lifecycle of board and committee meetings, events, appointments, and conference calls, including scheduling (virtual and in-person), agenda preparation, material distribution, and minute taking.
• Serve as the primary point of contact between the Board of Directors (approximately 13-14 individuals) and executive leadership.
• Prepare and distribute board calendars, meeting invitations, agendas, and materials in a timely manner.
• Administer and maintain the OnBoard portal, ensuring data accuracy, timeliness, and relevance of uploaded documents, and appropriate user access is granted.
• Prepare and distribute Board and committee meeting decks and minutes, and ensure their timely review and approval.
• Coordinate Board participation in the Annual Meeting, strategic planning sessions, regulatory exams, bi-annual assessments, etc.
• Support Board, committees/subcommittees, and task forces (such as Supervisory, Governance, Finance, Compensation, and Strategic Planning) with administrative needs (such as scheduling, travel arrangements) as required.
• Aid and counsel Board member onboarding, training, and engagement activities regarding fiduciary and regulatory duties as described in the Credit Union bylaws.
• Coordinate educational resources for the Board and monitor individual Board member training, conferences, and CU association participation.
• Maintain board records, bylaws, policies, and governance documents, including monitoring review dates, ensuring regulatory compliance, and that all policies have full management and legal review as required.
• Monitor compliance, track completion, and maintain records of required annual training for the Board.
• Ensure compliance with corporate governance regulations and best practices.
• Assist with implementation and revision of the Board and committee procedures.
• Maintain confidentiality and discretion in handling sensitive information and documentation of outcomes in support of Board and CEO activities.
• Assist with prompt resolution of member concerns received by the Board.
• Manage CEO calendar, including scheduling meetings, appointments, and travel arrangements.
• Plan and execute logistics while providing onsite support for in-person board meetings, strategy sessions, and other events, including venue selection, contract negotiation, catering, and technology arrangements.
• Prepare correspondence, reports, presentations, and other confidential documents.
• Provide administrative and logistical support at the direction of the CEO.
• Handle expense reports, invoices, and budget tracking for the executive office and Board of Directors, including tracking of SOWs, invoices, and any corporate card reconciliation according to approved policies and parameters.
• Assist with special Credit Union projects and initiatives assigned by the CEO.
• Other duties as assigned.

Benefits

• Competitive salary
• Wellness Time
• Paid Federal holidays
• 401K with 6% match available if assignment is longer than 90 days
• A collaborative and inclusive work environment
• High Performance Culture that specializes in training to sharpen and expand skills brought to USALLIANCE.
• Annual corporate bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED