Executive Assistant and Program Coordinator
About The Position
Affordable Homes & Communities (AHC) is seeking a highly organized, proactive, and trusted Executive Assistant to partner closely with the CEO. This is a high-impact role at the center of a mission-driven organization dedicated to expanding affordable housing and empowering residents. As AHC continues to grow, the CEO is increasingly focused on scaling the organization, strengthening strategic partnerships, and advancing its mission. The Executive Assistant will be a key partner, managing executive priorities, communications, scheduling, and daily operations to ensure the CEO can focus on leading the organization's next phase of growth and impact. This opportunity has become available as the current Executive Assistant transitions into a new role after successfully growing her career at AHC. Her progression reflects AHC's commitment to investing in its people, supporting professional development, and creating meaningful opportunities for employees to grow, advance, and continue making an impact across the organization. This role is ideal for someone who thrives in a service-oriented environment, anticipates needs, manages competing priorities with sound judgment, and ensures seamless execution across a wide range of executive and organizational activities.
Requirements
- Bachelor’s degree required (or equivalent experience supporting senior executives in complex environments)
- Minimum 5+ years of experience supporting C-suite executives, senior leadership, or government officials
- Strong organizational, time management, and prioritization skills in a dynamic environment
- Excellent written and verbal communication skills, including preparation of executive-level materials
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to manage confidential information with discretion and professionalism
Nice To Haves
- Experience in nonprofit, affordable housing, real estate development, or government sector strongly preferred
Responsibilities
- Manage and optimize the CEO’s calendar to ensure alignment with organizational priorities and mission-critical work
- Anticipate scheduling conflicts and competing demands, proactively resolving issues to support effective use of CEO's time
- Ensure the CEO is fully prepared for meetings, site visits, community engagements, and external commitments
- Exercise strong judgment in managing incoming requests and prioritizing time and attention for highest-impact activities
- Synthesize information from across the organization to support CEO decision-making and focus
- Identify issues, risks, or gaps in advance and proactively elevate or resolve them as appropriate
- Prepare agendas, briefing materials, presentations, and follow-up documentation for internal and external meetings
- Coordinate logistics for executive meetings, leadership sessions, board meetings, and community or partner engagements
- Track and ensure completion of action items and commitments across stakeholders
- Support coordination of Board of Directors meetings, including scheduling, materials preparation, and distribution of board packets
- Serve as a key liaison for board-related communications and logistics
- Maintain professionalism and accuracy in all external-facing interactions
- Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency
- Manage all related logistics for CEO engagements, including site visits and field-based meetings with partners, residents and other key stakeholders
- Draft, edit, and prepare executive communications, presentations, and materials as needed
- Support management of information flow between the CEO and internal/external stakeholders
- Assist with maintaining the CEO’s external presence, including communications and social media updates as directed
- Handle sensitive and confidential information with the highest level of discretion and integrity
- Build strong, trusted relationships across the executive leadership team
- Demonstrate commitment to the organization’s mission and values in all interactions
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
