Executive Assistant and Print Media Full Time

Archdiocese of Detroit•Farmington Hills, MI

1d•Hybrid

About The Position

The Executive Assistant provides secretarial and clerical support for the pastoral and school administrative staff, working days in both offices. The Executive Assistant is primarily responsible for creating a weekly bulletin. The Executive Assistant takes direction from the Priests, the Parish Office, and the School Office managers.

Requirements

Computer skills, including AI Generative Software
Ability to communicate electronically and with confidentiality.
Excellent organizational skills with attention to detail, problem-solving skills, verbal, and written communication skills necessary.
Must be capable of learning Parish database and contributions software if not already experienced. (Parishsoft and Pushpay, respectively)
Must have strong relational skills and the ability to work effectively as part of a team or independently in a professional workspace.

Responsibilities

Greeting all visitors, parents, and parishioners who arrive at the offices
Directs incoming calls and communications to the appropriate person/department
Monitors church and school entries with remote access
Supports parish pastoral and school administrative staff by providing a variety of clerical tasks and secretarial assistance, as directed
Assists and supports parish ministries, including baptism, St. Vincent De Paul, nursing home visitors and homebound visitors
Prepare weekly liturgy for nursing home Masses and introductions and intentions for weekend Masses
Designs a weekly bulletin publication as well as creative print media.
Ensuring all parish groups communicate with effective print media.
Annual reports for AOD/State/County/Health Department
Set up and maintain student records (CA60 files), transfer as necessary when students leave/graduate
Maintain attendance records for school staff
Organize Staff Events
Record sacraments and contributions
Schedule ministers for daily Mass
Collects altar bread and coordinates tasks with Worship Coordinator
Mail campaigns to thank and acknowledge donors.
Support for Advancement and Development Directors as needed.