Executive Assistant, Administrative

DSV • Carolina, NC

2d • Remote

About The Position

Provide support to Senior Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, and analytical and research duties. This role involves preparing correspondence and reports, screening telephone calls and visitors, and scheduling appointments, meetings, and travel itineraries. The Executive Assistant will also provide administrative support to the management staff, collect, compile, and analyze complex and confidential data, and stay abreast of organization policies, practices, operations, and personnel. The position requires making independent decisions regarding planning, organizing, and scheduling work, monitoring project progress, and creating and disseminating communications and reports. Additionally, the role may involve greeting visitors, communicating effectively with employees, customers, and suppliers on behalf of senior management, and potentially cross-training in other administrative functions to support the site and contribute to associate development. Overtime may be required as dictated by business needs.

Requirements

• 3 years’ experience as an Administrative Assistant for Executive Level Management
• Associates Degree or equivalent combination of education and work experience.
• Willing to work evenings and weekends as needed.
• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint)
• English (reading, writing, verbal)
• Effective communication skills (all modes) that reflect a high level of professionalism.
• Capable of multitasking and performing general administrative skills.
• Completes work with limited degree of supervision.
• Ability to assess the validity and applicability of previous or similar experiences and evaluate options circumstances that are not covered by procedures.
• Strong business writing skills needed.
• Strong reading and math skills focused attention to detail.

Nice To Haves

• 5-years’ experience as an Administrative Assistant for Executive Level Management
• Bilingual in English & Spanish (reading, writing, verbal)

Responsibilities

• Performs advanced, diversified, and confidential secretarial and administrative support for senior management.
• Prepares correspondence and report.
• Screens telephone calls and visitors.
• Schedules appointments, meetings, and travel itineraries.
• Provide administrative support to the management staff.
• Collects, compiles and analyzes complex and confidential data and information.
• Stays abreast of organization policies and practices, organization operations and personnel.
• Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.
• Monitor project(s) progress to ensure compliance with deadlines.
• Create and disseminate various communications & reports.
• Greets scheduled visitors and guests, when needed.
• Effectively communicate with employees, customers, suppliers & others on behalf of senior management.
• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as assigned.
• Work overtime as dictated by business whether mandatory or voluntary.

Benefits

• Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree