Executive Assistant / Administrative Coordinator

Visionz Designs • Irving, TX

3d

About The Position

Visionz Designs is a full-service merchandise production and fulfillment company specializing in screen printing, embroidery, retail finishing, warehousing, and e-commerce fulfillment. We partner with brands, businesses, artists, sports organizations, and agencies to create high-quality merchandise and deliver exceptional customer experiences. We're looking for a dependable, organized, and motivated Executive Assistant / Administrative Coordinator to help keep our day-to-day operations running smoothly while supporting executive leadership. This is a great opportunity for someone who wants to grow their career with a fast-moving company and gain experience across operations, client relations, production, and business development.

Requirements

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and stay organized.
• Positive attitude and willingness to learn.
• Reliable, professional, and dependable.
• Comfortable working independently while also being part of a team.
• Proficient with Google Workspace and Microsoft Office.
• Ability to handle confidential information professionally.

Nice To Haves

• 1–3 years of administrative, office, customer service, or coordinator experience.
• Experience with Google Workspace, Microsoft Office, or similar software.
• Familiarity with Shopify, QuickBooks, CRM systems, or project management software is a plus but not required.
• Interest in apparel, branding, e-commerce, or creative industries.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with email organization and follow-up.
• Prepare documents, spreadsheets, and reports.
• Organize digital files, contracts, and company records.
• Help maintain organized office systems and procedures.
• Assist with client communication and follow-ups.
• Help prepare estimates, proposals, and presentations.
• Update CRM records and maintain client information.
• Track project timelines and ensure follow-up tasks are completed.
• Support customer service and order inquiries when needed.
• Help keep projects organized from start to finish.
• Coordinate communication between internal teams and vendors.
• Track approvals, deadlines, and project milestones.
• Assist with production scheduling and fulfillment coordination.
• Help ensure projects stay organized and on schedule.
• Research potential clients, vendors, and partnership opportunities.
• Assist with special projects and company initiatives.
• Help prepare meeting materials and take meeting notes.
• Support leadership with day-to-day administrative needs.
• Look for ways to improve organization and efficiency.

Benefits

• Opportunities to learn new skills and grow as the company grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed