Executive Assistant 2

Inova Health System•VA, VA

3h•$68,349 - $111,409•Onsite

About The Position

Inova Information Technology is looking for a dedicated Executive Assistant 2 to join the Team. This role will be full-time working Monday – Friday located in Fairfax, VA. The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office. Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Requirements

HS Diploma/GED
4 years of relevant office experience, including 2 years of reporting to a Senior Leader or Bachelor’s Degree equivalent to 3 years of relevant experience

Nice To Haves

Demonstrated success supporting Senior Executives in high-stress, high-profile environments, with the ability to manage shifting priorities and maintain professionalism under pressure preferred.
Experience coordinating complex, high-volume calendars with exceptional attention to detail, accuracy, and follow-through preferred.
Proficiency in Microsoft Office Suite, particularly PowerPoint and Word, with the ability to create, format, and edit high-quality presentations and documents preferred.

Responsibilities

Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
Organizes and expedites the flow of work through the office/department.
Possesses broad knowledge of overall corporate operations.
Assists in the preparation for executive meetings.
Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.