Executive Assistance

CVS Health•Alpharetta, GA

8d•$23 - $54•Remote

About The Position

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position Summary Provides executive administrative support services, such as scheduling coordination, document preparation and distribution, mail / email coordination, and other delegated Administrative Support for Enterprise Strategy business leads. Also may provide project management support as needed. In this role you will support three Executive Leaders. You will independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates meetings and makes travel arrangements. Coordinates time commitments both internally and externally. Has authority to triage most issues in Managers’ absence. Primary Job Duties & Responsibilities: Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the group. Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate. Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Manages workflow for incoming items to ensure that issues are directed to the appropriate area. Monitors status of delegated items to ensure closure. Majority of work involves confidential business material. Triages telephone calls and emails, ensuring that correct action is taken without direction from the Managers. Organizes, prioritizes, and responds to mail or email or directs to appropriate area for response. Monitors status to ensure closure. Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments. Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately. Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters. Schedules, tracks, and organizes department activities, such as team meetings Provides meeting support, including developing and sending agendas and documenting and distributing meeting notes Authorized to approve expenditures up to assigned dollar amount. In Managers’ absence, has authority to triage most issues. May draft correspondence for Managers’ final approval Active participant in supporting team culture Leads or participates in special projects

Requirements

3-5 years executive administrative support experience.
High level of organizational and prioritization skills
Excellent verbal and written communication skills
Proficient in Microsoft Word, PowerPoint and XLS
Proven ability to problem solve and make decisions

Nice To Haves

Bachelor's degree

Responsibilities

Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the group.
Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
Manages workflow for incoming items to ensure that issues are directed to the appropriate area.
Monitors status of delegated items to ensure closure.
Triages telephone calls and emails, ensuring that correct action is taken without direction from the Managers.
Organizes, prioritizes, and responds to mail or email or directs to appropriate area for response.
Monitors status to ensure closure.
Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.
Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.
Schedules, tracks, and organizes department activities, such as team meetings
Provides meeting support, including developing and sending agendas and documenting and distributing meeting notes
Authorized to approve expenditures up to assigned dollar amount.
In Managers’ absence, has authority to triage most issues.
May draft correspondence for Managers’ final approval
Active participant in supporting team culture
Leads or participates in special projects