Founding Executive and Operations Lead

Arcturus • Los Angeles, CA

4d • $70,000 - $90,000 • Remote

About The Position

Arcturus is seeking a Founding Executive and Operations Lead to join their team. This is a ground-floor opportunity to help build a company from the ground up, working directly with the founder and CEO. The role involves creating the company's "internal operating system" and turning chaos into clarity. The ideal candidate is energized by solving problems, context-switching, and making things work smoothly behind the scenes. This is a high-trust, high-impact role for someone who wants to be deeply embedded in the day-to-day rhythm of a fast-moving startup.

Requirements

• 3+ years of relevant experience in executive support, operations, project management, chief of staff support, recruiting coordination, or a similar role
• Highly organized and exceptionally detail-oriented, with the ability to keep many moving pieces on track at once
• Strong judgment and a clear sense for what is urgent, what is important, and what can be streamlined or handled independently
• Excellent written and verbal communication skills
• Strong project management instincts and the ability to build structure from scratch
• Systems-minded, resourceful, and proactive
• Comfortable working across technical and non-technical contexts
• High ownership, high discretion, and strong follow-through
• Excited to work closely with a founder and help build a company from the ground up

Nice To Haves

• Experience supporting a founder, CEO, or senior executive in a startup or other fast-paced environment
• Familiarity with project management, scheduling, recruiting, and collaboration tools
• Comfort with light operational admin across hiring, finance, logistics, and internal coordination
• Experience helping manage company or executive social media
• Experience creating polished first-draft slide decks in Google Slides for executives, investors, internal updates, or external presentations

Responsibilities

• Work with CEO to create first-draft slide decks for various meetings.
• Own the CEO’s calendar, including scheduling, rescheduling, prioritization, and time protection.
• Draft, edit, and manage CEO email communications and follow-ups.
• Coordinate high-stakes meetings with investors, partners, candidates, and other key external stakeholders.
• Track action items, priorities, and deadlines for the CEO.
• Arrange travel and create itineraries.
• Help design and run Arcturus’ project management system.
• Utilize the project management system to track priorities, timelines, owners, and progress.
• Create and improve internal processes and workflows.
• Support broader operational responsibilities including logistics, supplies, vendor coordination, basic finance admin, legal coordination, and office needs.
• Jump into special projects that help move the company forward.
• Help coordinate recruiting, candidate scheduling, applicant tracking system, interview logistics, and follow-up communication.
• Support new hire onboarding logistics.
• Assist with basic people operations and administrative support.
• Help draft and manage social media content for both the CEO and the company.
• Support company communications around milestones, events, hiring, and external visibility.
• Help polish written materials across hiring, outreach, operations, and internal communications.
• Handle ad-hoc personal tasks that free up the CEO’s time and attention.
• Manage any additional personal logistics if needed.

Benefits

• Competitive cash compensation and meaningful equity
• Direct ownership over core internal operations and execution
• The opportunity to work closely with the Founder and CEO on some of the most important work in the company
• Relocation support for candidates moving from outside the Los Angeles area

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed