Executive and Office Administrator

Cheree Berry Paper•St. Louis, MO

1d•Onsite

About The Position

Cheree Berry Paper & Design is an award-winning graphic design firm known for creating playful, polished, and highly personalized work for some of the most notable clients and events in the world. From designing stationery for Jenna Bush Hager and Mindy Kaling to collaborations with Paperless Post and installations at the White House, our work sits at the intersection of luxury, creativity, and meticulous execution. We are also regular contributors to Vogue and other notable industry publications. Founded in 2006, CBP has grown from a custom stationery studio into a full-service design firm with a team of designers, illustrators, project managers, and production specialists. While based in St. Louis, our clients span the country. This role sits at the center of our business. You are the person who keeps the office running smoothly, supports the CEO behind the scenes, and ensures that the details are handled with precision. In a fast-paced, high-touch environment, your ability to anticipate needs, stay organized, and execute consistently will directly impact the success of the entire team. You are not afraid to get out of your seat, pivot and problem solve regularly. This role is well-suited for someone seeking a consistent, part-time schedule with meaningful responsibility and impact. CBP produces world-class work from St. Louis for life’s most important moments. You will support a team working with high-profile clients and events. We create physical pieces that people keep forever. There is always something happening - you will never be bored! Work alongside a driven, accomplished team of women. You will support and collaborate with experienced, high-performing leaders. The role requires 25–30 hours per week, with a flexible but consistent daytime schedule, and is located in-person at the St. Louis office.

Requirements

High school diploma or equivalent
3–5 years of relevant experience
Experience with calendar management and office coordination
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Strong organizational, communication, and customer service skills
High attention to detail and strong critical thinking ability

Nice To Haves

Familiarity with Mac OS
Interest in basic IT troubleshooting and using AI to create efficiencies

Responsibilities

Manage calendars for the CEO and other members of leadership, including scheduling, reminders, and coordination
Coordinate monthly staff meetings, including materials and logistics
Track CEO and other executive time on a daily basis
Assist with special projects for the CEO and leadership team
Partner with Marketing on internal events, client gatherings, and team celebrations
Maintain office and conference room calendars and ensure best practices are followed
Oversee office organization, cleanliness, and maintenance by coordinating with facility vendors
Order and manage office and kitchen supplies
Coordinate in-office meals and hospitality for clients and staff
Answer and direct incoming calls as needed
Coordinate with external IT vendors on employee technology needs
Assist with equipment setup, returns, and lease coordination
Provide basic, on-site troubleshooting support for employees
Escalate recurring issues or larger needs to leadership
Assist with phone and voicemail setup as needed