Executive and Administrative Assistant

The Nature Conservancy•Minneapolis, MN

2d•$30 - $33•Hybrid

About The Position

As the Executive and Administrative Assistant, you will provide administrative, office, and meeting support that enables staff and leaders to work effectively and advance chapter priorities. You will coordinate travel, calendars, meetings, events, visitor support, and day-to-day office operations while helping ensure a welcoming, organized, and productive work environment. You will also work closely with chapter staff, leaders, vendors, and internal partners to deliver responsive administrative and operational support. We offer the ability to work a hybrid schedule. Tuesdays and Thursdays are in-person collaboration days, and you will be required to be in office. In addition to Tuesdays and Thursdays, you will be expected to be in-office an additional 1-2 days/week as agreed upon with your supervisor and based on business needs. (Total of 3-4 days in office per week.)

Requirements

Bachelor’s degree and 1-year experience or equivalent combination.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing various activities to meet deadlines.
Experience working and communicating with a wide range of people.
A valid driver's license and compliance with TNC’s Auto Safety Program.
Compliance with TNC's Auto Safety Program, which may include a review of the prospective employee's motor vehicle record.
Completion of a Vehicle Use Agreement.

Nice To Haves

Exceptional communication and collaboration skills.
Experience providing administrative support to a director or multiple directors.

Responsibilities

Providing administrative support for executive leaders including calendar management, meeting scheduling, travel coordination, expense report preparation, document support, and other administrative activities that help leaders operate effectively.
Supporting senior leaders with meeting scheduling and documentation.
Assisting with day-to-day office operations, equipment and supply management, and vendor-related activities.
Providing backup support for office management functions as needed.
Coordinating logistics for meetings and events, including scheduling, room setup, catering, technology preparation, hybrid meeting support, and post-event follow-up.
Serving as a welcoming and responsive resource for staff, guests, and non-chapter colleagues.
Helping ensure visitors and employees have the building access, parking, information, resources, and support needed for a positive office experience.
Supporting administrative systems and business processes, including expense report processing, technology and office supply ordering, record maintenance, and coordination of purchasing activities.
Coordinating assigned activities with internal partners and service providers as needed to address specific administrative, facilities, technology, and office support needs and ensure continuity of services.