Experienced Executive Administrator

Aligned Dental Partners • Sarasota, FL

1d • Onsite

About The Position

We are seeking an experienced administrative professional who will provide comprehensive support to executives and leadership, enabling them to focus on strategic decision-making and leadership responsibilities. The Executive Administrator is both a logistical and strategic support role, ensuring executives and leadership teams are well-prepared, informed, and able to focus on their core responsibilities, while maintaining smooth internal and external communications.

Requirements

• Bachelor's degree in Business Administration or a related field
• Proven experience of a minimum of 3-5 years in executive or senior administrative support roles in a mid-size or larger organization.
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in scheduling software, MS Office, and project management tools
• Ability to handle confidential information with discretion
• Problem-solving and proactive problem-identification skills

Responsibilities

• Coordinate and prioritize executive calendars, scheduling meetings, appointments, and travel arrangements
• Prepare agendas, materials, and minutes; oversee logistics for meetings, conferences, and events
• Serve as the primary point of contact, screening and prioritizing incoming calls, emails, and correspondence; drafting and editing professional communications
• Arrange and manage executive travel, accommodations, and transportation
• Handle sensitive information with discretion; maintain and organize files, records, and databases
• Support special projects, research, and analysis as directed; track progress and ensure timely completion
• Process expense reports, invoices, and assist with budget tracking
• Manage office supply inventory, maintain vendor relationships, and oversee office operations
• Other functions as required by needs of the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level