Executive Administrator

Capstone Research Corporation•Huntsville, AL

1d•Onsite

About The Position

Capstone Research Corporation is seeking an Executive Administrator for its Huntsville, Alabama office. The role provides comprehensive administrative support to executive leadership to help ensure efficient daily operations and effective coordination of business priorities. Responsibilities include managing executive calendars, coordinating meetings and travel, preparing correspondence and reports, maintaining confidential records, and supporting special projects and organizational initiatives. The position may also involve personal-capacity administrative and operational tasks, such as running errands, scheduling maintenance, and tending to animals, as needed to support organizational goals. Compensation will be determined based on factors including job responsibilities, education, experience, knowledge, skills, abilities, market data, and internal equity. The position supports a company providing engineering services to the Department of War, including Integrated Air and Missile Defense Systems Engineering expertise.

Requirements

Experience providing administrative support to executive leadership or senior management.
Strong organizational, time management, and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong attention to detail and ability to manage competing priorities effectively.
Ability to handle confidential information with discretion and professionalism.
Strong interpersonal skills and ability to work effectively with employees at all levels of an organization.
Ability to work independently, exercise sound judgment, and anticipate executive and organizational needs.
Must be a U.S. citizen.

Responsibilities

Provide high-level administrative support to executive leadership, including calendar management, appointment scheduling, and meeting coordination.
Coordinate domestic and international travel, including airfare, lodging, ground transportation, itineraries, and expense reporting.
Manage incoming communications, prioritize requests, and ensure timely follow-up on important matters.
Support special projects, research, and organizational initiatives by gathering information, tracking deadlines, and preparing summaries for executive review.
Follow established company procedures for handling confidential, proprietary, and government-related information, as applicable.
Identify opportunities to improve administrative processes, increase efficiency, and support organizational effectiveness.
Perform other duties as assigned to support executive leadership and company objectives.
Perform administrative and operational responsibilities in a personal capacity, such as running errands, scheduling maintenance, and tending to animals, as needed.