Executive Administrator

ITility, LLC•Arlington, VA

4d•$100,000 - $120,000•Onsite

About The Position

ITility is seeking an experienced, performance-driven Executive Administrator to provide program management support to the HQDA CIO and DCS, G6 Mission Support Division. The position is fully onsite at the Pentagon in Arlington, Virginia, or at Fort Belvoir, Virginia. The Executive Administrator works independently and exercises informed judgment while managing competing priorities, confidential matters, and assignments from conception through completion. The role supports organizational change and culture, strategic management planning, information management, special events, and other administrative functions. It applies broad knowledge of functional policies and procedures to develop programmatic options, monitor major programs requiring inter-staff coordination, and ensure program plans, reports, and reviews are prepared and distributed on time. The role also tracks suspense actions and coordinates responses and organizational positions. The Executive Administrator provides comprehensive executive support to a General Officer, including managing correspondence, travel, schedules, communications, incoming issues, special projects, and deliverables. The position requires strong writing and editing skills to prepare reports, summaries, policies, procedures, talking points, speeches, award presentations, and other correspondence for civilian and Army audiences. The employee is expected to maintain a professional appearance and behavior and to build effective working relationships with senior leadership and internal directorates.

Requirements

Bachelor's degree and 7 years of experience, an associate degree and 9 years of experience, or a high school diploma and 11 years of experience supporting senior leaders at the General Officer or Senior Executive Services level.
Active Top Secret clearance with SCI eligibility.
Ability to manage multiple tasks, allocate and optimize resources, and manage timelines.
Ability to interact effectively and appropriately with senior-level government professionals, department heads, committees, volunteers, and executive staff; strong interpersonal skills.
Strong working knowledge of Microsoft Office Suite, Microsoft Teams, Defense Travel System (DTS), Task Management System (TMT), and database management.
Availability to work onsite daily at the Pentagon or Fort Belvoir, Virginia.
Physical capability to sit and stand for extended periods and lift 15–20 pounds.

Nice To Haves

Prior military executive support experience.
General-level support experience.

Responsibilities

Exercise informed judgment, prioritize multiple important tasks, work independently from conception to completion, and handle confidential matters with discretion.
Perform, oversee, and analyze the efficiency and effectiveness of customer support operations, including organizational change, organizational culture, strategic management planning, information management, special events, and other administrative functions.
Prepare and edit talking points, speeches, award presentations, reports, summaries, policies, procedures, and correspondence for civilian and Army audiences.
Develop programmatic options to meet changing Directorate or Division requirements.
Monitor major programs requiring inter-staff coordination to achieve Front Office, Directorate, or Division objectives.
Ensure program management plans, reports, and reviews are developed, coordinated, and distributed in a timely manner; initiate and track suspense actions and ensure replies and organizational positions are fully coordinated.
Compose and prepare complex or confidential correspondence; arrange detailed travel plans, itineraries, and agendas within budget; and compile documents for travel-related meetings.
Plan and coordinate schedules, ensure commitments are followed, and serve as a gatekeeper to facilitate appropriate access to the General Officer.
Communicate on behalf of the General Officer with directors, supervisors, senior leadership, and others on matters related to the General Officer's initiatives.
Research, prioritize, and follow up on issues and concerns addressed to the General Officer, including sensitive or confidential matters.
Facilitate communication between the General Officer and internal directorates, maintaining credibility, trust, and support with senior leadership.
Keep the General Officer informed of upcoming commitments and responsibilities, follow up as appropriate, and provide updates on relevant issues in the environment.
Build relationships important to organizational success and manage special projects for the General Officer, including projects with organizational impact.
Complete deliverables hands-on, including acknowledgement letters, personal correspondence, emails, and other work that supports the General Officer's leadership of the workforce.
Resolve conflicting needs and follow through proactively on projects to completion, often under deadline pressure.
Maintain a professional appearance and professional behavior.