Executive Administrator, Medical Education - School of Medicine

Emory•Atlanta, GA

3d•Hybrid

About The Position

Reporting to the Executive Associate Dean (EAD), Medical Education, with accountability to the School of Medicine (SOM) Chief Operating Officer (COO), this role oversees core administration and daily operations for all educational training programs within SOM, including Graduate Medical Education (GME), Undergraduate Medical Education (UME), MD/PhD Program, and Academic Health Professions. The position leads the implementation of key business and strategic initiatives, directs the planning, development, and monitoring of all program-related budgets, and develops short and long-term programmatic goals and objectives for Medical Education, ensuring compliance with accreditation and other regulatory standards. This role also oversees or assists in the development of operational and statistical reports, manages HR functions, and oversees staff development. Collaboration with various departments such as space/facility management and IT is crucial, as is the preparation and review of external contracts and agreements. The Executive Administrator also assists in the formulation and implementation of strategic plans for SOM education programs and develops and reviews policies related to medical education across programs, ensuring compliance, evaluation, and documentation processes required to maintain accredited status.

Requirements

A bachelor's degree in business, healthcare administration or related field
Ten years of related experience, including direct supervisory or managerial experience.
Exceptional written and oral communication skills.
Complex project management experience, including the ability to lead multidisciplinary or multifunction teams; advanced problem solving and analytical skills (both qualitative and quantitative) essential.
Proficiency with MS Office applications.

Nice To Haves

A master's degree is preferred.
Higher education, healthcare, or not-for-profit experience is preferred.

Responsibilities

Leads the implementation of key business and strategic initiatives, outlining action plans to propel and improve the overall effectiveness and efficiency of educational delivery systems within the SOM.
Directs the planning, development and monitoring of all program-related budgets within Medical Education.
Oversees revenue/expense reporting, forecasting and reconciliation procedure.
Reviews and ensures timely submission of education budgets in compliance with Business and Finance guidelines.
Develops both short and long-term programmatic goals and objectives for Medical Education, ensuring compliance with accreditation and other regulatory standards.
Leads the development of thoughtful, detail-oriented qualitative and quantitative analyses to include in written documents, flow charts and/or spreadsheets.
Oversees or assists in the development of operational and statistical reports for SOM leadership and accrediting bodies.
Works with the GME team to ensure timely analysis and implementation of annual adjustments to trainee salaries and fringe benefits as well as salary support for program leadership.
At the direction of the EAD and COO, oversees HR functions in SOM Medical Education such as recruitment/appointment of Education Deans, faculty and staff.
Reviews and assesses the appropriate organizational structure and mix of staff; participates in discussions regarding faculty funding for educational contributions, ensuring equity and financial viability.
Manages the work of faculty and staff in all areas associated with Medical Education in SOM.
Oversees staff development, including advancement of leadership skills and growth opportunities for staff in all areas of education.
Collaborates with SOM space/facility management staff to efficiently meet the space needs of all SOM educational programs.
Works closely with IT as they develop and implement plans/projects and policies for educational programs.
Assists in the preparation and review of external UME, GME, and health professions contracts and agreements to conduct the operations and clinical placements of learners needed.
Conducts review of GME time and supplemental pay.
Assists with other agreements as needed.
Assists and participates in the formulation and implementation of strategic plans for the SOM education programs, in collaboration with the Education Deans, including educational needs and support of all learners, staffing requirements, faculty recruitment, space assignments, and financial plans.
Works closely with SOM leadership to strategically drive and lead faculty and staff working groups across training sites.
Develops and reviews policies related to medical education across programs.
Is responsible for ensuring that all education programs are managing the compliance, evaluation, and documentation processes required to maintain accredited status.
Performs related responsibilities as required.