Administrative Office Manager
About The Position
At Bluemont Group, our mission is simple: We care for every Guest, every visit, so they return often. As a growing Dunkin’ franchise organization, we believe our success starts with our people. Guided by our values of Respect, Integrity, Service, and Excellence (R.I.S.E.), we work every day to create positive experiences for our Guests, Team Members, and the communities we serve. We’re seeking an organized, proactive, and highly professional Executive Administrator & Corporate Operations Coordinator to support our Executive Team while helping manage key corporate office operations, lease administration, facilities coordination, travel planning, and company events. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in helping leaders and teams operate at their best.
Requirements
- 3+ years of experience in executive support, office management, lease administration, property coordination, or a related role.
- Strong organizational, communication, and project coordination skills.
- Ability to manage multiple priorities while maintaining exceptional attention to detail.
- High level of professionalism, discretion, and confidentiality.
- Advanced proficiency in Microsoft 365, including Outlook, Excel, Word, PowerPoint, and Teams.
Nice To Haves
- Experience with lease administration, commercial real estate, facilities coordination, or property management.
- Experience managing vendors, contracts, and corporate events.
- Notary Public certification or willingness to obtain certification.
- Experience using business technology, document management systems, and AI-powered productivity tools.
Responsibilities
- Provide high-level administrative support to the Executive Team.
- Manage calendars, meetings, travel arrangements, and executive communications.
- Prepare presentations, reports, agendas, and meeting materials.
- Track action items and support key business initiatives.
- Maintain lease agreements, renewals, amendments, and property records.
- Track important lease dates, obligations, and compliance requirements.
- Coordinate with landlords, vendors, internal departments, and business partners.
- Support office operations, purchasing, contracts, and administrative processes.
- Assist with facilities projects, office improvements, and vendor coordination.
- Support workplace readiness, maintenance scheduling, and service agreements.
- Coordinate executive travel, market meetings, leadership events, and company functions.
- Help plan and execute memorable experiences that support Bluemont’s culture and growth.
Benefits
- opportunity to work closely with senior leadership
- contribute to meaningful projects
- play an important role in supporting a growing organization
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
