Administrative Office Manager

Cornerstone Family Ministries Inc•Tampa, FL

7h•$20 - $24•Onsite

About The Position

Cornerstone Family Ministries Full-Time Administrative Office Manager will oversee the daily operations of our office. The successful candidate will be responsible for ensuring the smooth running of the office, managing and completing administrative tasks, and providing support to the executive director and leadership team as needed. The role requires a high level of organization, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a proactive problem solver with excellent communication skills.

Requirements

Excellent organizational and time management skills
Strong interpersonal skills
Proficient in Microsoft Office Suite
Proficient use of a CRM or donor database
Experience with HR and Benefits Support, Customer Relations, Facilities & Vendor Relations
Strong Written and Verbal Communication Skills – particularly the writing of letters
The Gift of Hospitality
Bachelor's degree in Business Administration or related field or equivalent
3+ years of experience in office management or related field
Previous administrative experience in a non-profit or fundraising environment.
Proficiency in CRM systems and Microsoft Office Suite.

Nice To Haves

Experience in the non-profit arena
Experience with Volunteer and Donor Relations
Experience with project management
Previous administrative experience, preferably in a non-profit or fundraising environment.

Responsibilities

Process, distribute Mail and provide follow-up in a timely manner
Coordinate weekly Donations, Pledges, and Deposits with Accountant
Record all donations in Bloomerang CRM and prepare and mail timely thank you letters and tax receipts weekly
Reconcile donations with accounting office weekly and monthly
Prepare and mail annual giving statements to donors
Responsible for coordinating and supporting budgeted employee events and activities
Serve as the key staff member who handles coordination of our ADP Workforce Now platform for self-serve benefits and other HR resources including coordination with our benefits broker.
Maintain Payroll Calendar
Coordinate and Lead Annual Employee Open Enrollment and New Employee Benefit Enrollments
Coordinate Onboarding of New Staff and Entry into ADP Workforce Now
Coordinate Monthly New Employee Orientations with Leadership Team
Coordinate fingerprinting of staff and volunteers
Maintain employment files
Handle Workers Comp and Unemployment Claims
Oversee the day-to-day operations of the office, coordinating meetings and insuring hospitality, taking minutes and maintaining office supplies
Maintain the Organization Outlook Calendar knowing what is happening on all three campuses at all times.
Provide administrative support to the Executive Director and assist senior management as needed. This support includes but is not limited to drafting correspondence, preparing reports, and conducting research
Organize and maintain electronic and hard files for as outlined in the organizations records retention policy and as needed for our annual audit
Maintain a safe and secure working environment for all staff and visitors
Manage administrative volunteers, ensuring that all tasks are completed accurately and on time.