Executive Administrative Support IV
About The Position
The Finance Organization at Daimler Truck North America (DTNA) is a key driver of financial transparency, strategic decision-making, and operational excellence across the organization. We work closely with leadership to align business priorities with financial performance, enabling sustainable growth and shareholder value. This high-impact role offers a unique opportunity to support DTNA’s Chief Financial Officer and leadership team in a dynamic, fast-paced environment. As Executive Assistant, you’ll manage complex scheduling, travel, and meetings, while also contributing to special projects, event planning, and presentation content. In this role, you anticipate needs, resolve challenges, and connect teams to ensure seamless execution, playing a critical role in enabling the CFO and Finance organization to achieve DTNA’s strategic priorities while promoting collaboration and a culture of belonging.
Requirements
- Minimum 3 years of relevant experience; or AA degree plus 1 year of experience.
- Experience supporting C-suite executives in a corporate environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills; ability to convey complex information clearly and concisely.
- Excellent time management, prioritization, and problem-solving abilities; capable of handling multiple tasks under pressure.
- Demonstrated ability to exercise discretion, maintain confidentiality, and work independently with limited supervision.
- High degree of professionalism and interpersonal skills to interact effectively with senior executives and stakeholders.
Nice To Haves
- Expertise in scheduling and facilitating virtual meetings.
- Experience booking executive travel and processing expense reports.
- Interest and ability to contribute to team-building activities and departmental events.
Responsibilities
- Provide comprehensive administrative support to the CFO and Finance leadership, always ensuring confidentiality and professionalism.
- Proactively manage complex calendars, prioritize and coordinate meetings, events, and engagements, including major Finance briefings and recurring leadership sessions.
- Monitor and organize the CFO’s email inbox, escalating and prioritizing correspondence as needed.
- Prepare and edit high-level correspondence, reports, presentations, agendas, and meeting minutes using advanced business software (Word, Excel, PowerPoint, Outlook).
- Coordinate domestic and international travel arrangements; prepare and process expense reports in compliance with DTNA policy.
- Craft & edit communications and collaborate across subject matter experts for internal announcements in support of the CFO Office and executive team.
- Oversee and maintain the DTNA Finance social intranet page, ensuring content is accurate, timely, and engaging for employees.
- Partner with the CFO support manager to plan and execute meetings and events, including selecting venues, coordinating catering, and arranging technical equipment.
- Serve as a liaison between the CFO and internal/external stakeholders, ensuring timely communication and follow-up.
- Support financial and operational processes by routing authorization requests (contracts, purchase orders) and managing compliance-related approvals.
- Maintain accurate files, records, calendars, and departmental contact lists; assist with onboarding and staff support.
- Collaborate on special projects, including executive presentations, strategic initiatives, and cross-functional communications.
- Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.
- Review and recommend improvements to administrative practices and workflows to enhance efficiency.
- Utilize virtual conferencing tools (Microsoft Teams, Zoom) to schedule and facilitate meetings, including advanced features such as polling and breakout rooms.
- Foster a positive, professional environment and promote DTNA’s “One Team, Best Team” culture across Finance.
- Perform other duties as assigned to support the CFO, CFO Support Manager and Finance leadership team.
Benefits
- 401k company contribution with company match up to 8% as well as non-elective company contribution of 3 - 7% depending on age
- starting at 4 weeks paid vacation
- 13+ calendar holidays
- 8 weeks paid parental leave
- employee assistance program
- comprehensive healthcare plans and wellness programs
- onsite fitness (at some locations)
- tuition assistance and volunteer paid time off
- short-term and long-term disability plans
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
