Executive Administrative Secretary (156-OCTE)

Kentucky Personnel Cabinet•Frankfort, KY

10d•$3,273 - $4,272•Hybrid

About The Position

The Kentucky Department of Education (KDE), Office of Career and Technical Education has an opening for an Executive Administrative Secretary. This role represents a fantastic opportunity to work in a dynamic, challenging and professional environment. We invite you to apply for the opportunity to allow you to expand your learning potential, while receiving a steady income and benefits. We look forward to reviewing your application!

Requirements

Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.
Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.
No Substitute Education for Experience.
No Substitute Experience for Education.
No Special Requirements (Age, Licensure, Regulation, etc.).

Nice To Haves

Exemplary technological skills with Microsoft office and others
Excellent Communication
Organizational skills
Critical Thinking

Responsibilities

Serves as secretary to the Associate Commissioner of the Office of Career and Technical Education (OCTE).
Serves as a part of the OCTE Leadership team and provides input as needed and requested in all areas.
Perform general administrative office duties such as ordering supplies, maintaining records management systems, and performing basic recordkeeping.
Answers phones and provide information to callers.
Keeps manuals current.
Drafts and types correspondence, memos, reports and documents.
Proofreads correspondence and reports for accuracy.
Manages Facility Usage and Medicaid Nurse Aide contract process for the area technology centers.
Prepares and posts contracts.
Schedules appointments, reservations and travel arrangements for the Associate Commissioner or office staff.
Manages and maintains supervisor’s schedule.
Greets internal and external customers and committee members on behalf of the department.
Schedule and prepare conference rooms for meetings.
Performs special projects upon request.
Prepares and restores rooms for meetings.
Opens, sorts, and distributes incoming correspondence, including faxes and email.
Prepares Department Purchase Requisitions (DPR), travel requests in state, all out of state requests, and pro-card payments for Associate Commissioner and other staff.
Attends OCTE leadership meetings and provides and distributes accurate minutes.
Follows up on action items to ensure completion.
Maintains the highest level of confidentiality.
Serves as point of contact for OCTE.
Interprets regulations according to well defined standards and apply rules to a variety of work situations.
Reviews operating practices and procedures to determine whether improvements are needed for administrative workflow.
Provides information and updates to the Associate Commissioner regarding OCTE news.
Performs other duties as assigned.

Benefits

Comprehensive health insurance (effective first day of employment)
Health Reimbursement Arrangement (HRA)
Flexible Spending Account (FSA)
Optional Insurance (Dental and Vision)
Life Insurance
Retirement savings
Paid Leave (annual, sick, compensatory, jury, voting, election, blood donation, living organ, educational, military)
Paid holidays (12.5 days per year, 13.5 days in a Presidential Election year)
Deferred Compensation and Free Financial Planning Program
Professional development opportunities and ongoing training
A collaborative and innovative work environment
Flexible Work Schedules
Employee Resource Groups
Employee Recognition