Executive Administrative School Associate PC 2682

Manassas City Public Schools•Manassas, VA

1d•Onsite

About The Position

Ensures the smooth operation of the principal’s office by assisting staff, students, and parents as needed. Maintains the general function of the administrative office. Directs, supervises, or coordinates the work of others, if required; maintains the proper flow of the office. Supports the principal with clerical duties to include but not limited to: Coordinating, scheduling, and preparing paperwork for candidate interviews. Preparing and maintaining student disciplinary hearing packets and letters. Maintaining supervisor’s appointment calendar. Attending meetings and taking notes of minutes when required. Taking and transcribing dictation that varies from simple to complex. Preparing and typing reports, letters, inventories, tests, memoranda, etc., some of which will be of a confidential or sensitive nature. Monitors time and attendance for staff; maintains records of staff leave. Submits maintenance work orders as needed. Receives, sorts, and distributes mail. Assists in the preparation of regularly scheduled reports. Assists with preparation and distribution of communications. Maintains and updates the OHS webpage calendar and announcements. Creates and updates announcements on the marquees. Updates Schoology as needed. Orders and verifies receipt of supplies; maintains inventories. Prepares monthly donations and grants. Prepares and maintains spreadsheets of teacher vacancies and hires. Maintains personal and emergency contact information for staff. Enters and maintains employee and student information in PowerSchool. Assists new employees with id badges, forms, keys, etc. Serves as backup for processing payroll for staff; maintaining records of staff payroll. Performs other duties as assigned.

Requirements

Thorough knowledge of standard school policies and regulations
Strong computer and software skills
Exhibits excellent communication and public relations skills with parents, students, and staff when requesting information or assistance
Ability to work well under pressure
Ability to initiate, organize, and perform work independently
Ability to maintain confidentiality at all times
Ability to exercise appropriate judgment in a variety of situations, including crisis
Serves as a role model
Must possess a High School Diploma or GED.
Prior clerical or administrative assistant experience required.

Responsibilities

Maintains the general function of the administrative office.
Directs, supervises, or coordinates the work of others, if required; maintains the proper flow of the office.
Supports the principal with clerical duties to include but not limited to: Coordinating, scheduling, and preparing paperwork for candidate interviews.
Preparing and maintaining student disciplinary hearing packets and letters.
Maintaining supervisor’s appointment calendar.
Attending meetings and taking notes of minutes when required.
Taking and transcribing dictation that varies from simple to complex.
Preparing and typing reports, letters, inventories, tests, memoranda, etc., some of which will be of a confidential or sensitive nature.
Monitors time and attendance for staff; maintains records of staff leave.
Submits maintenance work orders as needed.
Receives, sorts, and distributes mail.
Assists in the preparation of regularly scheduled reports.
Assists with preparation and distribution of communications.
Maintains and updates the OHS webpage calendar and announcements.
Creates and updates announcements on the marquees.
Updates Schoology as needed.
Orders and verifies receipt of supplies; maintains inventories.
Prepares monthly donations and grants.
Prepares and maintains spreadsheets of teacher vacancies and hires.
Maintains personal and emergency contact information for staff.
Enters and maintains employee and student information in PowerSchool.
Assists new employees with id badges, forms, keys, etc.
Serves as backup for processing payroll for staff; maintaining records of staff payroll.
Performs other duties as assigned.