Executive Administrative Sales Assistant

VRC • Boston, MA

12d • Onsite

About The Position

This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions.

This position is primarily on-site, in our Boston office.

Requirements

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Excellent knowledge of Microsoft Office
• Proficiency in English
• Exemplary planning, attention to detail, and time management skills
• Up-to-date experience with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree

Nice To Haves

• additional qualification as personal assistant would be considered an advantage

Responsibilities

• Assist in the office move from Norwood to Boston (Prudential Building) in March 2026
• Coordinate daily use of offices and desks as needed once in Boston office
• Process and review incoming and outgoing correspondence, reports and communications
• Maintain and communicate activity calendars and travel itineraries, as required
• In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention
• Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices
• Assist members of the Boston office with monthly expense reporting
• Assist in the hiring process
• Coordinate orientation of new employees regarding general office procedures
• Assist Corporate with processing of new employee entry documents and the employee exit process
• Control inventory of office supplies and coordinate equipment maintenance
• Organize periodic office outings
• Perform general administrative duties as needed, which may include filing, photocopying, and mailing
• Assist in scheduling calls and meetings
• Prepare schedules, materials, and arrangements for sales meetings and internal meetings
• Work with Business Development to conceptualize and organize client outings and engagements
• Manage guest list and relevant post-event follow up
• Help update and maintain CRM databases with customer and prospect information
• Assist in preparation of client engagement letters, correspondence, reports and presentations
• Other tasks as needed to support office and business development needs

Benefits

• Competitive bonus program
• Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options
• Generous time off/ Flexible work arrangements
• Reimbursement for admission fees and study material for professional designations
• Growth - VRC is growing, and so can your career

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED