Executive Administrative Assistant

OneStream Software • Birmingham, MI

1d • Hybrid

About The Position

The Executive Administrative Assistant serves as a trusted partner and primary point of contact for internal and external stakeholders supporting the Chief Customer Officer, Senior Vice President of CSRC (Customer Support & Remote Consulting), and Senior Vice President of Consulting Services. This role is responsible for managing executive priorities, coordinating communications and strategic initiatives, facilitating executive operations, and supporting cross-functional collaboration. The Executive Administrative Assistant will also help drive organizational effectiveness through executive outreach, meeting and event coordination, and oversight of special projects in a fast-paced, highly collaborative environment.

Requirements

• Bachelor’s degree in Business Administration or a related discipline, or equivalent combination of education and relevant work experience.
• 5-10+ years of experience providing executive-level administrative support to C-suite leaders, preferably within a public company or fast-paced corporate environment.
• Ability to handle highly sensitive and confidential information with professionalism and discretion.
• Exceptional organizational, time management, and prioritization skills with the ability to manage multiple competing demands.
• Strong attention to detail with excellent problem-solving and critical thinking abilities.
• Outstanding written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven ability to work independently, exercise sound judgment, and proactively anticipate business needs.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Nice To Haves

• Demonstrated experience providing high-level administrative support in a fast-paced corporate environment.
• Strong knowledge of office management systems, processes, and administrative best practices.

Responsibilities

• Provide high-level administrative support to the Chief Customer Officer, SVP of CSRC, and SVP of Consulting Services, including managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information.
• Coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and travel-related documentation.
• Serve as a strategic partner and gatekeeper for executive leadership, ensuring schedules are prioritized, optimized, and aligned with business objectives.
• Facilitate seamless communication between executive leadership and internal departments while building strong cross-functional relationships across the organization.
• Maintain awareness of ongoing business priorities and proactively keep leadership informed of upcoming commitments, issues, and action items.
• Manage competing priorities with professionalism, discretion, urgency, and strong follow-through in a fast-paced environment.
• Plan and coordinate leadership meetings, team offsites, and all-hands events, including logistics, budget tracking, vendor coordination, travel arrangements, agendas, and presentation materials.
• Prepare, maintain, and distribute executive and team materials, including biographies, organizational information, and leadership resources.
• Coordinate business-related meetings and events, including agenda management, note-taking, logistics coordination, and follow-up actions.
• Prepare and submit timely expense reports for executive leadership.
• Conduct miscellaneous research, purchasing, and special projects as needed.
• Partner cross-functionally with teams including Procurement, Legal, Finance, People Operations, Talent Acquisition, and Communications.
• Attend staff meetings and document meeting notes, action items, and follow-ups.
• Actively collaborate with and contribute to the broader administrative support community.
• Provide backup administrative support for other executives and Executive Assistants as needed.
• Offer guidance and support across the administrative team while leading by example through professionalism and collaboration.
• Support additional ad hoc projects and operational initiatives as assigned.

Benefits

• Vision, Medical, Life, Dental, 401K
• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short & Long Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive