Executive Administrative Officer

Profinium Bank•Owatonna, MN

1h•$24 - $35•Onsite

About The Position

This role provides market support to commercial & agricultural lenders by coordinating activities in support of the credit approval & documentation processes. It also supports bank customers by providing service in account management, operations, documentation, customer service & technical support. Additionally, it offers support to consumer lenders, aiming to create an AMAZING client experience.

Requirements

Value client experience & be capable of committing to a team culture.
Take pride in providing a quality product & having fun along the way!
High School Diploma or equivalent
2 or 4 year post-secondary degree OR 2-4 years of related experience OR equivalent combination of education & experience
Numerical aptitude
Ability to maintain confidentiality
Skills needed in a typical office environment, including computer skills & utilization of office equipment
Regularly required to move about inside the office to access file cabinets, office machinery, attend meetings, etc.
Ability to operate a computer, carry, handle & feel objects; reach with hands & arms; communicate effectively & efficiently in person & over the phone.
Must occasionally lift &/ or move up to 25 pounds or more with assistance.
Ability to travel to other locations as needed.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception & ability to adjust focus.

Responsibilities

Coordinate the process of closing new loans & renewals with the lender to ensure that necessary items are requested & received in order to properly close the loan.
Manage the maturing notes report to anticipate loan renewals. Review file for document deficiencies & work with the lender to request necessary information from the borrower.
Coordinate/Create annual financial information request letters for Lenders.
Request credit presentations from credit analysts. Ensure all information needed to complete the review is provided.
Work with Title Companies to obtain preliminary & final title policies, review title work for accuracy prior to closing & create a pre-closing markup to be completed at loan closing. Review Final Title work to markup & review with lender for accuracy to ensure the Bank’s mortgage is in the proper position.
Complete the appraisal or evaluations request.
Complete & review UCC lien searches (Pre-close, Post Close & annual as needed).
Request loan document packages from Loan Operations, review documents for accuracy & assemble closing loan document package for lender.
Prepare extensions or change in term forms as needed.
Manage construction loans & draw requests for the market.
Schedule & assist with loan closings as requested by lender.
Submit loans to Loan Operations after closing, review loans in the core banking system for accuracy & scan loan documents.
Track & follow up on post-closing items such as recorded mortgages, final title work, lien cards & assignments of life insurance. Complete post filing UCC searches & review to ensure proper filing & lien position.
Qualify new loans for FHLB.
Create & maintain consistent & organized loan files according to bank standards. Scan all documents received. Move old information to transfer files per procedures. Complete loan file checklist.
Perform services for clients including, but not limited to, advances, payments, wire transfers & account inquiries.
Review & manage loan ticklers, create ticklers for new loans, update or remove ticklers for all documents received, print tickler list & review with lenders.
Coordinate information needed to present to lender to determine if collateral should be released when loan is paid. Create Loan Change Forms, satisfactions & prepare lien cards for release as needed.
Provide support to consumer lenders on file management, scanning & ticklers.
Complete correspondence & assist in schedule management for market leader & commercial/agricultural lenders.
Assist with Board or Executive reports for the branch as needed.
Provide clerical services to the lending officers such as drafting correspondence, creating spreadsheets, making copies, filing & scanning documents.
Answer client inquiries on bank products, services, accounts & policies; promote cross selling; research & correct account discrepancies.
Provide other market support to the market leader as assigned.
Achieve referral results based on annual targets communicated by supervisor.
Comply with organization policies, systems, process & procedures with a strong commitment to the overall direction & focus of the organization.
May be requested to assist in the support of other bank activities as part of the overall team of bank employees.
Promote the AMAZING positive & energetic environment at Profinium by embracing our Purpose, Pledge & Pursuits (P3’s) & Core Values to guide your behavior.