Executive Administrative Coordinator

Marsh McLennan•San Diego, CA

1d•$52,600 - $98,000•Remote

About The Position

Our not-so-secret sauce. Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. The industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as an Executive Administrative Coordinator at MMA. Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh (NYSE: MRSH). A day in the life. As an Executive Administrative Coordinator, you will provide essential support to key leaders within our corporate group, primarily assisting the Chief Revenue Officer, Chief Information & Digital Officer, and Chief Marketing Officer. Your responsibilities will include managing calendars, coordinating travel arrangements, handling expense submissions and tracking, and managing daily business tasks. Additionally, you will collaborate on various projects and initiatives. You will organize meetings of all sizes and prepare the necessary materials for these sessions. This role requires availability to work Pacific Standard Time hours. You will also offer backup support to other executive administrative staff and teams as needed.

Requirements

5+ years of executive assistant experience
Excellent time management and organizational skills
Strong communication skills both written and verbal
Advanced knowledge of Outlook, Excel, and PowerPoint
Experience with building management and vendors to ensure the office environment is safe, functional, and well-maintained
Exposure supporting various departments as needed, such as assisting with project coordination and administrative tasks
Legal work authorization to work in the U.S. on a permanent and ongoing basis without the need for sponsorship now or in the future
Availability to work Pacific Standard Time hours

Nice To Haves

Insurance industry experience
West coast based

Responsibilities

Managing calendars
Coordinating travel arrangements
Handling expense submissions and tracking
Managing daily business tasks
Collaborating on various projects and initiatives
Organizing meetings of all sizes and preparing necessary materials
Offering backup support to other executive administrative staff and teams as needed