Executive Administrative Coordinator

Salisbury Moore•Raleigh, NC

About The Position

The Executive Administrative Coordinator provides administrative, operational, and executive-level support to ensure the efficient day-to-day operation of the office and support of company leadership. This role is responsible for managing office organization, coordinating travel arrangements, maintaining administrative systems, and serving as a personal and professional assistant to the CEO. The ideal candidate is highly organized, proactive, detail-oriented, and capable of handling sensitive information with professionalism and confidentiality.

Requirements

Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
High level of professionalism, discretion, and confidentiality.
Strong interpersonal and customer service skills.
Ability to work independently and proactively solve problems.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Strong time management and follow-through skills.
Ability to adapt quickly and support changing business needs.
Professional demeanor and ability to interact effectively with executives, clients, vendors, and employees.
Valid Driver’s License required.

Nice To Haves

Associate degree or administrative certification preferred but not required.
Previous experience in office management, executive assistant, administrative support, or coordinator roles preferred.
Experience supporting senior leadership or executives strongly preferred.

Responsibilities

Provide direct administrative and personal support to the CEO, including calendar management, scheduling, meeting coordination, and task follow-up.
Coordinate business and personal travel arrangements for the CEO and company personnel, including flights, hotels, rental vehicles, itineraries, and reservations.
Assist the CEO with correspondence, document preparation, expense tracking, reminders, and general organizational support.
Manage day-to-day office operations to ensure an organized, efficient, and professional work environment.
Answer and direct incoming phone calls, emails, and visitor inquiries in a professional manner.
Coordinate shipping and receiving activities, including preparing shipping labels, tracking deliveries, and organizing incoming and outgoing packages.
Maintain office supplies, inventory, kitchen supplies, and vendor orders.
Schedule meetings, conference calls, and appointments for company personnel as needed.
Prepare, organize, scan, file, and maintain company records, documents, and administrative files.
Support company leadership and project teams with administrative tasks, data entry, reporting, and document distribution.
Coordinate with vendors, subcontractors, service providers, and building management regarding office needs and scheduling.
Assist with planning company meetings, events, employee functions, and client hospitality arrangements.
Maintain cleanliness and organization of office spaces, conference rooms, and shared areas.
Assist with expense reports, receipt organization, invoice tracking, and administrative reporting.
Handle confidential company and executive information with discretion and professionalism.
Help manage priorities, reminders, and follow-up items for the CEO to support operational efficiency.
Perform other administrative, operational, or executive support duties as assigned.