Executive Administrative Business Partner- Translational Medicine
About The Position
The Senior Vice President, Translational Medicine is seeking a highly capable Executive Administrative Business Partner to support the SVP and the broader Office of Translational Medicine in a complex, fast-paced, and high-impact environment. This role is responsible for delivering seamless administrative and operational support, ensuring clear prioritization, alignment, and execution of leadership activities. As a central member of the SVP office, this individual will operate with a high degree of judgment, discretion, and organizational awareness, enabling the effectiveness of senior leadership across a dynamic, science-driven environment. This role requires a proactive and highly reliable partner who anticipates needs, prioritizes effectively, and executes with consistency. In close partnership with the Chief of Staff, this individual supports coordination and follow-through of leadership priorities, maintaining visibility across key activities and facilitating alignment across the Translational Medicine organization. The ideal candidate brings strong situational awareness, sound judgment, and a solutions-oriented approach to managing complex administrative and operational demands.
Requirements
- BS/BA degree, or equivalent work experience
- Minimum of 7+ years of management associate or administrative support experience, including a minimum of 4+ years of experience supporting senior leadership
- Proficient with email, calendar, word-processing, spreadsheet, database and presentation applications; Microsoft Office & google suite required
- Ability to quickly learn new skills and software applications
- Skilled in establishing contacts outside of one's work group and functional organization, develop positive partnerships with others to improve efficiency
- Ability to handle routine and impromptu assignments with minimal direction
- Strong organization and prioritization skills with the ability to multi-task
- Ability to successfully work in a high-visibility and high-impact environment
- Demonstrated skills in completing complex global travel arrangements/itineraries and expense reports
- Demonstrated success in directly supporting senior level leaders (VP+).
- Excellent interpersonal skills with a customer service orientation
- Ability to foster a positive work environment
- Must be able to work 5 days on campus
Responsibilities
- Coordinating and managing complex executive calendars, global travel, and logistics, ensuring alignment with evolving leadership priorities and stakeholder needs
- Proactively planning, scheduling, and coordinating global meetings and engagements (virtual and in-person), with attention to timing, dependencies, and outcomes
- Supporting leadership effectiveness by maintaining visibility across priorities and helping to highlight key actions and areas of focus on a daily, weekly, and longer-term basis
- Partnering closely with the Chief of Staff and key stakeholders to support coordination and execution of departmental priorities and initiatives
- Assisting in the planning and execution of town halls, leadership meetings, and organizational events, including preparation, coordination, and follow-up on key actions
- Supporting preparation for meetings by consolidating inputs, ensuring materials are aligned, and enabling clarity for discussions
- Tracking actions, deliverables, and dependencies across leadership activities, ensuring timely follow-up and alignment across stakeholders
- Participating in cross-functional coordination efforts, supporting alignment across Research, Clinical Development, and partner functions as needed
- Addressing challenges proactively and develop practical, thoughtful solutions, often operating independently and without precedent
- Maintaining a strong understanding of organizational priorities, key stakeholders, and how activities align to broader Translational Medicine objectives
- Exercising independent judgment and discretion when handling sensitive and confidential information
- Managing contracts, purchase orders, expense reports, and other administrative processes with accuracy and efficiency
- Collaborating closely with the administrative community and partner functions (e.g., Recruiting, Finance, Operations), contributing to consistency and continuous improvement
- Acting as a resource and informal leader within the administrative network, sharing best practices and supporting team effectiveness
Benefits
- Discretionary annual bonus may be available based on individual and Company performance.
- Qualifies for benefits detailed at the link provided below.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
