Executive Administrative Associate

Cummins•Indianapolis, IN

19h•Onsite

About The Position

We are looking for a talented Executive Administrative Associate to join our team specializing in Service for our Distribution Business in Indianapolis, IN. This position will provide Executive Administrative Support for the Cummins Sales and Service North America Business Leader. In this capacity, the position will provide day to day administrative support for calendaring, travel arrangements, expense management and will also assist with some communications and correspondence to include reporting, meeting notes and meeting logistics such as agenda planning and communications, meeting pre-read and organizing team room content, catering and overall coordination and planning. The successful candidate will support the Business Leader in managing time, priorities and communications liaising across direct reports and other stakeholders to ensure the leader is as efficient and effective as possible. The position will be based in Indianapolis, IN. In this role, you will make an impact in the following ways: Act as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests.

Requirements

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.

Responsibilities

Anticipates the needs of senior management and manages his/her schedules.
Arranges and coordinates travel arrangements including expense reports and visa/passport requirements.
Gathers, compiles, verifies and analyses information for management' use in documents such as memos, letters, reports, speeches, presentations and news releases.
Facilitates smooth communication between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public.
Maintains the security and confidentiality of management' records and files.
Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets.
Reports required information on a regular basis as assigned (e.g. monthly).
Performs various tasks using independent judgement and discretion, e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Act as formal resource for colleagues with less experience.
Completes other activities for senior management upon request and/or as required.