Executive Administrative Assistant

People Science • Spring Lake, NJ

17d • Hybrid

About The Position

People Science, a Recruitment Process Outsourcing (RPO) and talent acquisition organization with 30 years in the industry, is looking for an experienced Executive Administrative Assistant to directly support our CEO and leadership team. This is a great opportunity for someone who loves keeping things organized, anticipating what’s needed next, and being the person who helps keep a busy leadership team moving forward.

Requirements

• Minimum of 5 years Previous Executive Assistant or senior-level administrative experience
• Experience supporting a CEO, founder, or senior executive preferred
• Excellent organizational, calendar-management, and communication skills
• Strong attention to detail and proofreading skills
• Someone who is proactive, resourceful, and comfortable working independently
• Strong judgment and discretion when handling confidential information
• A quick learner who can stay calm and organized when priorities shift
• Comfortable with Microsoft Office, Google Workspace, electronic signature platforms, and everyday business technology

Responsibilities

• Provide direct day-to-day support to our CEO and leadership team
• Manage executive calendars, meetings, client lunches, and scheduling
• Coordinate travel and companywide meetings as needed
• Handle outreach and follow-up on behalf of the CEO
• Prepare, proofread, and coordinate contracts and business documents
• Work with our external accounting firm, vendors, and other business partners
• Track priorities, action items, contracts, and follow-ups
• Assist with proposals, RFPs, client business reviews, research, and special projects
• Help keep executive and company information organized and moving forward

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed