Executive Administrative Assistant

RTX•Farmington, CT

3d•Onsite

About The Position

RTX Corporation is seeking an Executive Administrative Assistant to support a C-Suite senior leader in the Legal function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative and versatile environment, handling an array of assignments and responsibilities. Exceptional focus on time management, organization, and attention to detail are critical.

Requirements

Typically requires an associate’s degree and prior experience in an Administrative Assistant role, supporting Executives.
Familiarity with digital collaboration tools and video/virtual conferencing platforms.
Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
Must be willing to work onsite, Monday through Friday, in Farmington, CT
Must be authorized to work in the U.S. without the company’s immigration sponsorship now or in the future.
Follows directions thoroughly and maintains confidentiality of any company sensitive information

Nice To Haves

Bachelor's Degree and 8 years of prior work experience
Working in a legal department or in a law firm is a plus
Ability to navigate across broader organization
Self-motivated team player with desire and drive to learn and grow
Operate efficiently, learn, adapt quickly and lean forward
Outstanding interpersonal skills, both verbal and written
Excellent prioritization and organizational skills
Problem-solver with sound business judgment
Collaborate effectively with all team members
Forward thinker with proactive mindset and attention to detail

Responsibilities

Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip
Accurately processing expense reports with timely submission in accordance with all policies and procedures
Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
Preparing documents and presentations for leadership, as needed
Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
Develop collaborative relationships with administrative staff within the organization
Resourceful in getting answers to questions and communicating them effectively
The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount
Participate in special projects, embrace and execute all other duties as required or assigned.