Executive Administrative Assistant

RTX•Tucson, AZ

1d•Onsite

About The Position

Manufacturing Engineering is seeking an Executive Assistant to provide a full range of direct administrative support. This position will report to the Manufacturing Engineering Executive Director. They will also provide additional support to the Manufacturing Engineering Directors and Department Managers as needed. The ideal candidate will have demonstrated competencies in communication, organization and technology. They will also have sound judgment and understand the importance of teamwork and customer service. The Raytheon Manufacturing Engineering team is seeking someone to fill the important role of Executive Assistant to provide high-level administrative support to the team. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to Manufacturing Engineering Leadership, provide as-needed support for over 1700 Engineering employees, and interface with staff across other Directorates within Raytheon. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the leadership team. The candidate will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.

Requirements

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Experience working as an Executive Administrator
Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Nice To Haves

Ability to respond quickly and effectively to non-routine requests and situations.
Ability to maintain confidentiality of information and data.
Evidence of being a team player who can concentrate on multiple tasks at once.
Experience in working independently as well as working in a team environment.
Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
Comfortable working in a fast-paced environment.
Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology.
Experience working with Raytheon tools, such as Concur, SAP/APEX, RTime, etc.
Familiarity with Raytheon policies, procedures, forms, and processes.
Bachelor’s or Associate’s Degree or some college is desirable
Time-management and prioritization skills
Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel.

Responsibilities

Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed.
Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
Submit visit requests via approved Raytheon tools.
Process employee changes utilizing approved Raytheon tools.
Attend meetings and other functions as requested.
Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
Build and maintain good business relationships with managers and administrative personnel.