Executive Administrative Assistant

MSG Entertainment Holdings, LLC•New York, NY

About The Position

The Executive Administrative Assistant provides high-level, strategic administrative support to the Chief Legal Officer (CLO) of MSGE and Sphere, serving as a trusted partner in managing day-to-day operations and enabling focus on key business priorities. This role requires handling highly confidential communications, preparing research and executive materials, and acting as a liaison on behalf of the CLO with professionalism and sound judgment. The Executive Assistant will develop a deep understanding of the executive’s working style, priorities, and preferences to proactively manage complex calendars, streamline workflows, and anticipate needs in a fast-paced environment. The Executive Administrative Assistant independently executes delegated responsibilities with minimal direction, resolves issues efficiently, and ensures seamless administrative operations, consistently demonstrating exceptional discretion, reliability, attention to detail, and the highest standards of professionalism and performance.

Requirements

5+ years of experience as an Executive Assistant, preferably at the c-suite level and/or within a legal function.
Proficient understanding of Microsoft Office applications, specifically Outlook, with expert calendar management strategies ready to utilize.
Ability to maintain the highest degree of confidentiality and diplomacy.
Ability to distill information and communicate effectively throughout all levels of the organization.
Ability to strategically connect dots between foreseeable impacts of simultaneous projects, deadlines, commitments, and initiatives.
Ability to work in a fast-paced environment and adjust to shifting priorities while maintaining a calm presence and perseverance.
Expert multi-tasker who stays organized and detail-oriented
Possess characteristics that exude energy, positivity, proactiveness, resiliency, and resourcefulness.

Nice To Haves

Associate’s degree or higher preferred.

Responsibilities

Manage calendars, schedules, meetings and travel itineraries, and coordinates related arrangements working across several internal departments to best utilize schedules.
Prepare the CLO for each meeting – drafting agendas and or printing materials in advance.
Coordinate logistics for meetings, events, and personal projects; help locate and obtain information & resources; anticipate and prepare materials as needed.
Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
Work under tight deadlines, remain aware of shifting priorities, anticipate last-minute changes, and make necessary adjustments; always having a plan B in place.
Stay current on internal and external information that may help support the efficiency and proactivity of the CLO’s response, utilizing information to support shifting priorities.
Create strong relationships within and across various departments, especially with other Executive Assistant(s) and Senior Administrative Assistants.
Acts as liaison between Executive and any direct reports, and internal and external contacts
Coordinates activities and deliverables with direct reports, as well other stakeholders.
Prepares and submits the CLO’s monthly expense report and provides administrative support for the CLO’s approvals of monthly expenses and various transactions for the direct reports of the CLO.
Assists the department with special projects as requested. Acts together with other executive assistants to provide service as needed for special projects.

Benefits

The company recognizes the importance of upskilling employees’ talents and strengths so they can drive their careers forward.
Offers a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers.
Growth and longevity for our employees are top priorities here.
Equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status.
Complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume